Operations Executive - Conferences
Operations Executive - Conferences
Location: London, UK
About Argus
Argus is an independent media organisation with 1,300 staff. It is headquartered in London and has 29 offices in the world’s principal commodity trading and production centres. Argus produces price assessments and analysis of international energy and other commodity markets and offers bespoke consulting services and industry-leading conferences. Companies in 140 countries around the world use Argus data to index physical trade and as benchmarks in financial derivative markets as well as for analysis and planning purposes.
Argus was founded in 1970 and is a privately held UK-registered company. It is owned by employee shareholders, global growth equity firm General Atlantic. Argus Media is committed to ensuring career and personal growth for all its staff and provides extensive training and career development opportunities, as well as participation in employee-led initiatives, including a women’s network. Our core values are Excellence, Integrity, Partnership and Inclusivity.
What will you be doing?
Within our conferences division, Argus produces commercial conferences for the energy and commodities markets. We specialise in agriculture, crude oil, fertilizers, genfuels, LPG, metals, oil products, petrochemicals, and vehicle emissions. With a global portfolio of 50 events, Argus has dedicated conference teams in Houston, London, Moscow, Shanghai and Singapore.
Argus is looking for an enthusiastic Conference Operations Executive who will play an important role in the operations management of our large portfolio of events. The ideal candidate will be a creative, self-motivated individual who thrives in a fast-paced environment and enjoys the challenges of working on international events.
Key Responsibilities
- Carry out basic venue searches
- Manage speakers, sponsors and partners once they have signed up to the event, liaising closely with the Conference Producer and Sponsorship Manager
- Liaise with Conference Producer and Marketing Manager to produce a delegate communication plan, sending out regular updates to engage registered delegates
- Keep website updated with current event details including venue and accommodation details and sponsor profiles; checking that all information on pricing and registration is accurate
- Accurately track forecasts and profitability results and report on a regular basis, including performance against capacity and targets for exhibitors, sponsors, meeting rooms and attendees.
- Ownership of decisions relevant to logistics: supplier choices; leading on-site team of the running of the event from start to finish; ensuring logistics are coordinated and the on-site experience runs smoothly to meet expectations
- Organise and produce conference set design, signage and networking app.
- Develop industry knowledge to respond to delegate enquiries and professionally represent Argus
- Research new technologies and conference and exhibition formats to implement the latest conference industry offerings to evolve and improve the delegate experience and enhance the Argus brand
Skills and Experience
- Experience in logistics coordination for business events and conferences.
- Excellent communication, interpersonal and relationship building skills and ability to network
- Strong negotiation skills in liaising with suppliers
- Process driven and skilled problem solver
- Able to use initiative and take ownership of projects as well as work as part of a team
- Excellent co-ordination and time management skills including detail focus
- Experience of researching and analyzing event data and recommending improvements
- Excellent IT skills, including detailed work with excel spreadsheets
Attributes
- Passionate about events; contributing to a positive and energized culture
- Self-motivated, confident and results driven individual
- Clear and well thought through decision making skills
- Client focused, with ability balance company’s interests with delegate experience
- Take-charge demeanor that engenders confidence and respect in team, clients and suppliers
- Diplomacy and tact in dealing with challenges on site and conflict management
- Sound judgment; a calm and methodical approach in dealing with challenges
- Creative; coming up with innovative and fresh ideas for conferences and exhibition
- Natural role model; supportive, patient facilitator providing goals, direction and constructive feedback
- Ability to travel globally
- Flexibility to manage extended hours as needed to meet event deadlines
What’s in it for you
Our rapidly growing, award-winning business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers. Argus recognizes and rewards successful performance and as an Investor in People, we promote professional development and retain a high-performing team committed to building our success.
- Competitive salary and company bonus scheme
- Group pension scheme
- Group healthcare and life assurance scheme
- Flexible working environment
- 25 days holiday with annual increase up to 30 days
- Subsidised gym membership
- Season ticket travel loans
- Cycle to work scheme
- Workplace Nursery Scheme
- Extensive internal and external training
For more details about the company and to apply please make sure you upload your CV via our website: www.argusmedia.com/en/careers/open-positions
By submitting your job application, you automatically acknowledge and consent to the collection, use and/or disclosure of your personal data to the Company. Argus is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of race, gender, sexual orientation, gender identity, disability or veteran status.