Corporate Services
St. Helier,
Jersey
Description
Role Profile
Role title | Associate Director / Director – Client Company Secretarial & Governance Services |
Department | Company Secretarial & Governance – Jersey |
Location | Jersey |
Contract type | Permanent, Full Time |
Reporting to | Director Head of Listed Funds & Governance – Jersey |
Role (overview) |
- Oversee the implementation of the new client Company Secretarial & Governance model in Jersey, across different operational teams and solution lines (all areas; Corporate Solutions; Real Asset; Private Equity and Debt).
- Oversee the day to day administration for a select portfolio of clients
- Work with different departments and teams (both local and remote) to provide best practice guidance and support on Company Secretarial and Governance matters.
- Oversee the continued use (and implementation – where required) of new in-house board meeting workflow tool which allows us to track meeting progress and centralise KPI’s across all departments and clients where board support services are provided.
- Review and update template Policy & Procedures including template minutes, where required.
- Assisting in meeting targets, driving the change agenda, deliver to high standards of client service and regulatory requirements.
- A sound knowledge of Company Secretarial tasks with an ability to apply the relevant regulations and rules associated with Apex’s business activities is essential.
- Be a confident leader, with the capability to disseminate knowledge and expertise to others which will drive a culture of continuous improvement though apprenticeship and openness, and contribute to the ongoing high performance of the section.
- Handle the filing of all annual returns and other statutory documents for clients
- Stay updated with relevant developments and changes in statutory and regulatory obligations
- Represent Jersey as a member of the Apex Global Cosec Forum
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Key responsibilities |
People- Work closely with Head of Product Delivery & Governance Services CS & Head of Listed Funds & Governance in the strategic development and enhancement of the ‘best in class’ Company Secretarial and Governance model for clients.
- Pro-actively collaborate across different client servicing departments in relation to Company Secretarial Support & Governance services.
- Pro-actively collaborate across different functions within the business, including, but not limited to, compliance, risk, accounting, and relationship management.
- Work with the dedicated cosec teams on to manage workloads and keep them appraised of ongoing service delivery matters where required.
- Provide training to client teams where required on updated Policy & Procedures or training on Cosec workflow tool.
Client Service- Prepare and organise board meetings and shareholder meetings
- Support client teams in Company Secretarial & Governance services
- Monitor and ensure adherence with service level agreements through the use of KPIs reporting tool.
- Review changes in legislation and corporate governance and disseminate implications to the Jersey business and assist with procedural changes where necessary.
Risk & Compliance- Monitor departmental compliance with policies and procedures.
- Responsible for ensuring KPI’s are tracked and monitored and issues highlighted to Senior Management where relevant.
- Pro-actively keep up to date with current industry issues and developments.
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Qualifications and skills |
Essential- In the process of attaining or holds a relevant professional qualification recognised by the Jersey Financial Services, preferably ICG or ACCA.
- At least ten years financial services experience, or equivalent.
- Previous experience in people management.
- Relevant expertise and comprehensive technical knowledge of corporate governance matters and the ability to communicate professionally and confidently.
Skills- Effective leadership, motivation and delegation skills, acting as a role model for team members and within the business.
- The ability to mentor team members, promoting equal opportunities, acknowledging performance and developing their talents and skills.
- Excellent standard of oral and written communication skills, with the ability to conduct presentations at all levels.
- The ability to identify and analyse issues and develop solutions.
- Proven knowledge of appropriate Jersey legislation and regulation and the ability to demonstrate both compliance, risk and audit awareness.
- Proficient minute writing skills.
- Broad understanding of the fiduciary products offered by Apex Group Ltd, as well as the specific offerings within corporate services.
- Self-motivated and have the ability to multi-task and work under pressure.
- The ability to deal with clients and professional advisors, and proven commitment to providing a quality service.
- Excellent organisational and administrative skills, and ability to identify and suggest procedural improvements.
- Wide ranging experience and skills in the understanding and application of accounting and bookkeeping principles and the interpretation of financial statements.
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What you get in return |
- A genuinely unique opportunity to be part of an expanding large global business.
- Exposure to all aspects of the business, cross-jurisdiction and to work with senior management directly.
- A challenging but very rewarding role with continued learning.
- A competitive package of salary and benefits.
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Whilst this is a reflection of the role it is not exhaustive and employees will be expected to be flexible and take on activities outside of those listed from time to time.