This is a hybrid position which requires 8 days/month in the office. You can be based in our office in Washington DC, London, or The Hague. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

The Managing for Results (MfR) team ensures WRI is equipped to understand if its work is contributing to the longer-term positive changes WRI intends to make in the world and fosters a culture of learning and accountability. The MfR team is an institutional resource, ensuring that WRI’s programmatic teams are meeting internal and external standards for good practices in planning, monitoring, evaluation, and learning (PMEL). Over the next 5 years MfR will accelerate a “step change” in PMEL practices and culture at WRI to enhance programmatic effectiveness and demonstrate impact.

The specific goals of the step change in PMEL are to have:     

• Robust, evidence-based ‘theories of change’ (ToCs) for programs and projects that are easily accessible for staff and partners to facilitate shared understanding and learnings
•  Intentional pause and reflect cycles to review ToCs and M&E data, discuss the learnings and changes needed to achieve the results in the strategic plan
• Sufficient PMEL specialist capacity in every WRI team to support timely, evidence-based, adaptive management
•  WRI results that are easily verifiable, where contribution is well understood and WRI’s commitment to address social inequalities is reflected in the results  
• Iterative cycles of evaluation that support ongoing reflection and learning, systemization and publication of lessons learned

Job Highlight:

Reporting to the RDI Senior Operations Manager, you will provide daily operational and administrative support for the Global Director of Managing for Results (MfR) and the MfR team’s suite of projects. You will support the MfR team's efforts by helping manage project and travel budgets, payment processing, vendor contracts, event logistics, data collection and tracking for operations processes and systems. You will assists in the management of MfR’s budgets, vendor contract payments, and international training workshops funded by a growing portfolio of grants and partnerships. You will be supported by the RDI Operations Manager, another MfR Program Coordinator and other operations staff across RDI’s core functions subgroups. You will work with the MfR Program Coordinator on workshop planning.

What will you do:

Budget and Expense Management (70%):

• Track MfR team expenses for international conferences, workshops, and retreats. This includes managing event logistics, participant travel, hotel contracts, budget estimates, and procurements
• Support MFR team leaders with corporate credit card and travel expense reports in Concur (WRI’s travel and expense system)
• Update the MFR team’s expense forecasts in TM1 and analyse Cognos reports for communicating budget availability back to the MFR team
• Track travel, online subscriptions, receipts, and other non-labor expenses related to MFR team operations
• Track budget and expense-related tasks and operations in Asana (project management software)
• Create Asana templates for operations related requests from team leaders (new contracts, amendments, work orders, expense forecasting, etc)
• Advise MfR team members on WRI policies and procedures for travel, events, workshops and other logistics relevant to MfR activities
• Identify problems or delays in operations and escalate [as necessary] to the RDI Senior Operations Manager for guidance
• Support and advise MfR Program Coordinator on expense and budget-related operations related to scheduling and planning of PMEL meetings and workshops with project teams
• Accounting and financial document filing, keeping and maintenance
• Provide timesheet guidance for MfR team members when needed
• Additional ad-hoc operational duties

Sub-agreement Management (30%): -

• Coordinate the submission of invoices from vendors and consultants consistent with WRI’s internal policies and accounting standards
• Monitor subagreement deliverables and payment schedules and alert the RDI Senior Operations Manager when vendor contract budgets need additional funds
• Assist the RDI Senior Operations Manager with drafting and managing consultant procurements, subagreements and amendments
• Support in clarifying grants & contracts related policies, guidelines, and procedures to staff.

What will you need:

• Education: You have completed a bachelor’s degree in a relevant field (e.g., business administration, economics, public or non-profit administration, international development
• Experience: You have a minimum of 2 years of full-time professional experience with operations tasks including invoice payments, travel arrangements, event logistics, project accounting and financial administration
• A high degree of computer literacy, including knowledge of the MS Suite and Google Workspace, and proven ability to quickly learn new computer software
• A creative, problem-solving orientation and pro-active frame of mind
• Ability to work synchronously or asynchronously whether it is in Miro, Asana, virtual meetings or in-person workshops
• Ability to work collaboratively with colleagues in different time zones and countries where English is not an official language
• Proven verbal and written communications skills, visual communications via MS PowerPoint, Google Slides, etc. is preferred
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Ability to bring a learning and curious mindset to work
• Passionate commitment to WRI’s mission and goals
• Languages: Fluent in English
• Requirements: Existing work authorization is required where this position. WRI is unable to authorize visa work authorization

Potential Salary: US salary range is between 57K and 62K USD. UK: 30K - 37K GBP.NL: 42K – 50K EUR. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with a required cover letter by the date of 17 May 2024. We are unable to consider your application without a cover letter.

You must apply through the WRI Careers portal to be considered.

What we offer:

• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities. 
• A workplace that strives to put diversity and inclusion at the heart of our work
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
• Commitment to hybrid working model with flexible working hours
• Generous leave days that increase with tenure

About Us:

Founded in 1982, World Resources Institute(WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.