Grants & Finance Manager, Cities

Finance & Accounting Washington, DC, United States

Job Summary
In this role, you will work on complex, multi-year, multi-faceted international grants - developing and updating budgets, tracking and monitoring expenditures, preparing financial reports, and working with project coordinators and managers to maintain a healthy financial system .You will have the opportunity to support a diverse team of experts.

This is an excellent opportunity for someone with experience in nonprofit grants, contracts, finance, and administration to be a part of an environmental research and analysis organization lauded for its subject matter expertise and operational transparency. In this role, you will be responsible for overseeing budgets and grants for Urban Mobility program at the Ross Center for Sustainable Cities. This will include developing budgets for new proposals, tracking and updating current project budgets and expenditure, preparing financial reports, overseeing the work of project coordinators, and other administrative, operational, and support tasks as needed.

You will work closely with our grants and contracts team, accounting team, and will be part of a growing team of project coordinators within the WRI Ross Center of Sustainable Cities.

This position is remote due to Covid-19, but you will be based at WRI’s office in Washington, DC once restrictions have lifted.

Job Responsibilities

Program Financial Management (50% time)

  • Maintain oversight of a wide portfolio of funds for the Urban Mobility program and responsibly manage overall program finances. 
  • Develop fiscal year and funder budget forecasts in coordination with operations and workstream directors.
  • Manage one to four project coordinators to regularly review, update, and monitor all transactions, commitments, and revenue prospects for the program.
  • With support of project coordinator (s), develop, update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Update and maintain project funding and allocations in coordination with workstream director(s), project managers and project coordinators
  • Work closely with program directors and managers and advise team monthly on budget management and proactively raise or address financial issues that arise
  • Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future planning
  • Draft grant proposal budgets and assist in the collection and submission of formal proposals for team fundraising efforts
  • Support donor and grants management by keeping database software (Salesforce) up to date
  • Provide guidance, support and leadership for project coordinators
  • Any other actions needed to ensure a healthy financial management
Project & Grant Management (40% time) 
  • Monitor project performance against grant/contract requirements. Ensure team compliance with terms and conditions of complex grant and contract agreements
  • Manage the processing of invoices and payments for projects in compliance with established governance. Manage processing of documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Prepare and support financial reports to donors
  • Provide guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants
  • Monitor partners by reviewing and drafting language for contracts, reviewing interim and final reports and ensuring they have all their supporting documentation, reminding them of deadlines, keeping records of all their documents (financial reports, invoices, receipts etc.)
  • Maintain institutional knowledge management for all grants and proposals.
Administration (10% time)
  • Assist with new hire onboarding operations
  • Provide timesheet guidance to team members on a bi-weekly basis 
  • Manage various program, department, and organizational trackers 
  • Supports teams with financial management for conference and event logistics as needed, including participant travel
  • Provides in-depth budget updates to senior management
  • Other duties may be assigned 
Job Qualifications
  • Minimum of 5 years of relevant, full-time work experience in financial management, budgeting, administration, or nonprofit operations 
  • Master's degree in relevant field (or a bachelor's degree in a relevant field with 2 years of additional work experience)
  • Proven experience managing highly complex budgeting structures using Excel or other budgeting software 
  • Adaptable to rapidly changing priorities with the ability to manage multiple projects with varying deadlines
  • Attention to deadlines particularly with regard to grant compliance and monitoring subgrant and contract relationships
  • Strong process orientation with sensitivity to quality, timelines, and organizational systems
  • Strong writing, database management, and proofreading skills 
  • Excellent written and oral communication skills, including the ability to work well in a team
  • Ability to work independently with minimal supervision
  • Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, Zoom), and CRM database (Salesforce)
  • US work authorization is required for this opportunity, and WRI is unable to provide visa sponsorship for this position.
Potential Salary: $59,000 - $77,000. Salary is commensurate with experience and other compensable factors.

How to Apply: 
Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered. 

Program Overview

Half of the global population resides in cities. That figure is set to increase to 70 percent by 2050. Traditional models of urban development and business as usual can lock us into congestion, sprawl, and inefficient resource use; WRI Ross Center for Sustainable Cities (WRI Cities) works to ensure cities are competitive and drive economic opportunity while sustaining natural resources and providing a better quality of life for citizens. WRI Ross Center for Sustainable Cities helps create accessible, equitable, healthy and resilient urban areas for people, businesses and the environment to thrive. Together with partners, we enable more connected, compact and coordinated cities. The Urban Mobility Program helps cities shift to more efficient, safer, and cleaner transport modes. We promote high-quality, integrated public transport systems that include bus rapid transit (BRT), urban buses, auto-rickshaws, bicycling and walking, as well as cleaner-burning fuels and electric vehicles. Our health and road safety practice works to improve quality of life in developing cities through sustainable transport and urban design by taking a safe system approach.

WRI Overview 

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, watersustainable cities, and the ocean. 

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. 

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.  

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices inAfrica, Brazil, China, Europe, India, Indonesia, Mexicoand theUnited States as well as a growing presence in other countries and regions.   

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.