Gift Administration Coordinator

Development Washington, DC, United States

This is a hybrid position which requires 8 days/month in our Washington DC office. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. 


About the Program: 


Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Global Development Department builds relationships and coordinates fundraising to help the Institute deliver results and bring about a more equitable and sustainable world. The Development Operations team is part of the Global Development Department. In its capacity as the department’s core operations function, the team strives to make Development fully capable and low risk - enhancing its operational capabilities, aligning its use of systems, establishing sustainable policies and processes, and serving as a key stakeholder of WRI’s Global operations network and systems. 


Job Highlight: 


Reporting to Development Operations Manager, you will provide gift administration support to the Global Development Department, including but not limited to, gift processing and acknowledgements, reporting, data quality assurance and reconciliation, and coordination with donors, the Individual Philanthropy team, and other core functions staff such as Accounting and Finance. You will be supported by the Manager for Development Operations , Senior Manager for Development Operations, Senior Manager for Operations and Strategy, Individual Philanthropy, and the Individual Philanthropy Coordinator. 


What will you do: 


Gift Administration (90%): 


  • Lead on gift administration, ensuring swift and accurate gift processing, facilitation of batch gift acknowledgements, revenue reconciliation, and revenue reporting; ensure swift gift administration for high-touch donors
  • Maintain detailed and accurate donor and gift records, proactively tracking data integrity, entering and updating information in Salesforce
  • Serve as point of contact for stock and check donations, credit card payment processor, as well as constituents and organizations who need support making or facilitating a donation
  • Report on individual, family foundation, and planned giving revenue; manage Gift Administration dashboard and review with Individual Philanthropy team monthly


Individual Philanthropy Support (10%): 


  • Attend Individual Philanthropy team meetings and provide updates on revenue raised, gift status, and acknowledgements
  • Ensure strong departmental responsiveness to donors by collaborating with Individual Philanthropy Coordinator to regularly monitor and manage Development inbox and routing donor correspondence to relationship managers and other Development staff as necessary
  • Provide ad hoc support to Individual Philanthropy team for mailings, events, and other special projects


What will you need: 


  • Education: You have completed a bachelor's degree in relevant field
  • Experience: You have minimum of 2 year of full-time relevant work experience with data entry, tracking, and reporting in Salesforce or other CRM system
  • Experience working in a development operation or prior fundraising experience preferred, but not required
  • Demonstrated ability to manage multiple priorities and deadlines
  • Although a critical role, this position is administrative and involves performing tasks and processes on a repeated basis, so experience and comfort working in repetition and on administrative projects is preferred
  • Ability to maintain attention to detail, organization, and timeliness
  • Ability to work independently with minimal supervision
  • Languages: Proficiency in spoken and written English
  • Requirements: Existing work authorization is required where this position. WRI is unable to authorize visa work authorization


Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package. 


How to Apply: Please submit a resume with cover letter by the date of 30 April 2024. We are unable to consider your application without a cover letter. 


You mustapply through the WRI Careers portal to be considered. 


What we offer: 


  • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
  • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities 
  • A workplace that strives to put diversity and inclusion at the heart of our work
  • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
  • Commitment to hybrid working model with flexible working hours
  • Generous leave days that increase with tenure


About Us: 


Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. 


The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact. 


Our mission and values: 


WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. 

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect. 


Our culture: 


WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification. 


Our team in Human Resources carefully reviews all applications.