PACE Program Coordinator (Includes Grants & Finance)
Application close date 15 March 2019
In this position, you will be responsible for providing daily support to the PACE director and helping to coordinate the PACE program, including grants and finance. WRI will host the PACE hub and you will report to the PACE director. You will be employed by WRI Europe, subject to WRI oversight and included in WRI’s performance management system. The position is in The Hague, the Netherlands.
The successful candidate is a versatile and detail-oriented individual, energetic, and with an ability to juggle a variety of tasks in a fast-paced environment and with a small team. Some travel may be required. Duration of the position is three years with possibility of extension.
You will be coming in at a transitional phase for the PACE Platform and play an important role in the smooth running of the PACE program including the processing and management of funding from a variety of public and private sector funders. Your main areas of responsibility will include the following:
Program Operations & Coordination (50%):
- Assist the PACE Director and Hub team with day-to-day support tasks, including talking points and slide decks, backstopping external events, logistics, travel and scheduling support as required
- Assist the PACE Director in managing business operations and providing operational oversight for the PACE program
- Manage and coordinate internal and external process documentation, such as agreements, contracts, work orders, status reports, organizational documents, and other knowledge management documents
- Help coordinate recruitment and support onboarding of new staff members
- Support or lead on the logistics of planning, preparation and management of events
- Help coordinate outreach with select partners and stakeholders via email communications, events, and other opportunities
- Monitor and manage program / project deliverables and ensure that related institutional and donor reporting is updated regularly and submitted promptly
Financial Management (30%):
- Assist and advise the PACE Director on overall financial management of the program, including oversight of program and project budgets, proposals, and financial reports
- Ensure appropriate tracking of all PACE contracts and deliverables, and oversee collection and payment of invoices in compliance with established governance
- Provide budget management support for PACE’s (3) core projects, such as monthly tracking, expense forecasting, and revenue assumptions
- Coordinate with PACE staff and core project / knowledge partners to ensure the timely and accurate submission of progress and financial reports
- Ensure fiscal accountability in accordance with WRI and donor requirements
- Work closely with WRI Europe to update budgets and forecast expenses before WRI’s quarterly financial reviews
Grant Management (20%):
- Support the PACE Director with identifying and developing key funder relationships and inputting on developing strong, high-impact engagement strategies
- Coordinate and contribute to the preparation and submission of grant proposals, forms, grantee agreements, and funder reports
- Work with PACE staff and core project / knowledge partners to help them understand and meet contract requirements
- Monitor and ensure compliance with funder agreement guidelines
- Bachelor degree with an excellent academic record
- Minimum 3 years of relevant work experience, with demonstrable track record for financial management, grants and contract management, budgeting or administration
- Highly responsible, self-motivated, with an ability to work in a fast-paced office environment, both independently and as part of a team
- Very well organized and efficient
- Excellent communication and interpersonal skills
- Adaptable to rapidly changing priorities
- Ability to manage multiple tasks with varying deadlines and competing demands
- Strong writing, database management, and proofreading skills
- Strong computer skills including Microsoft Office, web-based communication platforms, and experience or willingness to learn platforms such as Salesforce
- Knowledge of circular economy or related concepts, such as sustainable waste and resource management, desirable
- Commitment to PACE mission, values, and approach regarding accelerating circular economy
- Excellent written and spoken command of English; knowledge of a second language, such as Dutch, French, Spanish, or Chinese desirable
- Ability to travel when needed
How to Apply
Applicants must apply through the WRI Careers portal to be considered.
PACE is a public-private collaboration platform and project accelerator that aims to leverage global public-private leadership to accelerate action towards the circular economy. PACE was created and incubated by the World Economic Forum (“the Forum”) in Switzerland. As part of a new phase of development, the work is currently being transitioned across to a formal PACE hub, being established at WRI Europe in the Netherlands.
To date PACE has achieved significant outputs across its three delivery pillars of driving projects, leveraging global leadership to drive action, and capture and disseminate learnings for scale, and has formulated ambitions to scale-up. Funding commitment is partially complete for three-years for the PACE hub to enable further scale and speed.
The PACE hub will function and operate as an independent unit with its own branding and governed by an independent board. Work will be undertaken by a diverse project team initially comprising of four full-time staff and a number of additional seconded members from across the PACE partner organizations. As funding growth allows, the team will further expand.
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.
We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.
The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications of persons from other countries (especially developing nations), and from women of all backgrounds.