Operations Manager, NDC Partnership TAF
The NDC Partnership seeks an experienced Operations Manager to be an integral member of the CAEP team, managing end-to end execution of Support Unit decisions for Technical Assistance Fund (TAF) allocations. Leading a small team of other grants, contracts, and project specialists, you will oversee management of the proposed $15M TAF budget, associated grant compliance and reporting, as well as execution, monitoring, and fulfilment of all TAF contract and subaward agreements and funding distributions. You will work closely with WRI Admin, Accounting, and other teams to ensure timely movement on CAEP decisions in compliance with WRI policy and internal controls, as well as coordinating with NDCP Support Unit Operations Manager on overall financial management and funder compliance. Interactions with external NDCP Implementing Partners will also be common, as are liaison duties with an array of individual CAEP consultants and contracted research partners.
This is a limited term position with an end date of March 31, 2021.
Operations & Financial Management (40%)
- Manage business operations for the NDC Partnership’s CAEP special initiative under the direction of the TAF leadership and in close coordination with the Operations Manager of the NDCP Support Unit.
- Support and advise of the TAF leadership on overall TAF financial management, including oversight of project budgets, contract commitments and expenditures, staffing, proposal budgets, and financial reports.
- Ensure appropriate tracking of all TAF contract and sub agreement deliverables, and oversee collection, review, and payment of invoices in compliance with established governance and contract terms.
- Provide key support of individual projects' budget management, such as monthly tracking, expense forecasting, and revenue assumptions; ensures fiscal accountability in accordance with WRI and donor requirements.
- Prepare and manage TAF’s annual budget as well as funder specific budgets including monitoring monthly expenses and updating projections.
- Provide solutions to highly complex and sensitive problems, advising of the TAF leadership in matters of WRI policy and best practice in regards to accounting, development, grants and contracts, and human resources.
- Directly manage 1-2 full-time project and/or contract support staff, including work management, professional development & performance evaluation.
Contract & Subagreement Management (40%)
- Manage and directly contribute to the drafting, negotiation, and processing of contracts, subagreements, work orders, RfPs, MOUs, and other documentation as needed to commission TAF work through NDCP Implementing Partners and independent consultants.
- Manage and oversee internal and external processes relating to risk management and due diligence, including project audits, organizational assessments, and other risk identification and mitigation practices.
- Review consultant delivery against contracted terms prior to payment authorizations, and review narrative and quarterly financial reports of subgrant or other subagreement partners to ensure quality and compliance are in-line with WRI and grant requirements.
Grant Management (20%)
- Ensure the timely and accurate submission of progress and financial reports, both internally and from external partners.
- Coordinate the preparation and submission of grant proposals, forms and funder reports.
- Advise the TAF leadership to ensuring compliance with the terms of conditions of grants and contracts.
- Develop and negotiate funding agreements in consultation with relevant stakeholders.
- Minimum of 3 years of relevant, full time years previous work experience in financial management, grants and contract management, or administration, preferably in a non-profit setting
- Master’s degree required (or bachelor's degree with two additional years of relevant experience)
- The position requires a detail-oriented, highly organized individual with experience and interest in program operations, grant compliance, financial management, and budgeting
- Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines and competing demands
- Strong process orientation with sensitivity to quality, speed, and risk management
- Ability to work independently with minimal supervision
- Strong writing, database management, and proofreading skills
- Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), and web-based communications (Skype, Zoom).
- Excellent communication skills, including the ability to work well in a team
- Commitment to WRI’s mission, values, and approach
- Advanced degrees in organizational management, business, or related field
- Familiarity with CRM database (Raiser's Edge, Salesforce, Pardot), advanced budgeting (Microsoft Cognos, TM1), and/or Office 365 tools (SharePoint, Planner, etc.)
- Prior experience with European or other Bilateral grants; experience with organizational subgrants & monitoring subgrantee delivery and compliance.
- US work authorization is required for all WRI US opportunities. WRI cannot offer visa sponsorship for this opportunity.
How to Apply
Please submit a resume and cover letter with your application. Applicants must apply through the WRI Careers portal to be considered.
Following the landmark Paris Agreement, countries are implementing their Nationally Determined Contributions (NDCs) for climate action. The NDC Partnership is a coalition of countries and international institutions working together to ensure countries receive the technical assistance and financial support they need to achieve ambitious climate and sustainable development targets as fast and effectively as possible. The Partnership aims to increase alignment, coordination, and access to resources to link needs to solutions. We use a country-driven approach that helps governments set priorities and connect them to available resources across our membership.
The Climate Action Enhancement Package (CAEP) is a new offering of the NDC Partnership designed to deliver targeted, fast-track support to countries to enhance the quality, increase the ambition, and implement nationally determined contributions (or NDCs). The CAEP is designed to catalyze transformational change towards resilient, sustainable, and low-emission development through existing support programs from its institutional and associate members and through a dedicated Technical Assistance Fund (TAF) that will deploy financing in cases where existing support is insufficient. The Technical Assistance Fund is a pooled funding mechanism with contributions from multiple development partners which will allocate resources to institutional and associate members of the Partnership to respond to NDC updating and implementation requests.
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