Grants and Contracts Associate

Grants & Contracts The Hague, Netherlands

Job Summary

We seek a self-motivated, smart, detail oriented and highly organized individual to oversee the due diligence and administration of WRI’s subgranting and procurement activities. In this role, you will provide support to all grants and contracts processes to ensure the smooth functioning of these activities. You will be part of the Global Grants and Contracts team but with a focus and expertise on Europe and UK grants and contracts. The role will require a high level of engagement and attention to detail. You will work with the Global Grants and Contracts (G&C) Director and team as well as with Europe Operations and Program staff. 

This position is based at WRI's office in the Hague, Netherlands. Due to Covid-19, staff are currently working from home following the local regulations.

Job Responsibilities

  • Ensure that WRI staff have the tools and information to ensure proper governance and compliance with funder requirements
  • Review partner organizational assessments and recommend monitoring controls commensurate with the organization’s high, medium or low risk categorization
  • Work with Program staff to plan high-integrity procurements and establish contracts that ensure value for money
  • Perform risk-based reviews of selected subgrantee financial reports and backup
  • Maintain the subrecipient monitoring system, notify relevant staff of due dates of all required audits, and ensure timely collection and review of all subgrantee audits
  • Provide guidance to program staff on the accurate selection of agreement type, and preparation of Requests for Proposals, agreements and amendments
  • Provide general support and advice as needed to WRI Europe staff on all aspects of G&C
  • Ensure that the closeout of subgrants is timely and efficient; that all required documents are obtained and filed; and that subgrantee files meet legal and auditing requirements
  • Review and approve grant, contract and amendment requests to ensure application of WRI policies and sound agreement formation.
  • Administer the process and systems related to review, approval, and signature of agreements
  • Provide Europe-specific advice and guidance with regards to subcontractors, procurement, tax, and foreign exchange issues
  • Support team to meet tight turnarounds for venue procurements and contracts
  • Identify opportunities to improve our grant administration and compliant operations in Europe, and work with WRI Europe Operations Director and G&C Director to implement
Job Qualifications
Education and Experience 
  • Master’s Degree (or Bachelor's degree with 2 years additional relevant experience)
  • Minimum of 3 years of relevant full-time work experience
  • Desirable to have experience administering awards funded by major European and UK funding agencies
Skills and Qualifications
  • Excellent written, oral, and interpersonal communication skills, including the ability to facilitate collaboration with other programs and international offices
  • Attention to deadlines and detail-oriented, particularly with respect to donor agreements, contracts and other legal documents
  • A passion to work with people across levels, functions and programs to build a strong coherent institution
  • Ability to work effectively in a fast-paced office environment, as part of a global team across time zones
  • Highly motivated, proactive work style and excellent organizational skills
  • Proficient in Microsoft Office
  • Salesforce and/ Sharepoint experience preferred
  • Capability to learn and use proprietary software applications
  • Ability to manage multiple priorities and work under pressure with tight deadlines
  • Flexible individual who can work independently and as part of a team
How to Apply: Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered. Applications close May 14 2021. 

Potential Annual Salary: The Hague € 47,217 - € 59,022. Salary is commensurate with experience and other compensable factors. 

Program Overview

WRI Europe represents the World Resources Institute’s activities across Europe and the region. We work to increase our global impact by fostering innovative partnerships & sharing our research findings in the region and ensuring that WRI learns from European insights and experience in development and environmental protection. We also actively engage with bilateral donors, foundations, European Institutions and other partners to mobilize funding to support our work.

WRI Overview 

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, watersustainable cities, and the ocean. 

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. 

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.  

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices inAfrica, Brazil, China, Europe, India, Indonesia, Mexicoand theUnited States as well as a growing presence in other countries and regions.   

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.