Project Coordinator II, Greenhouse Gas Protocol

Program Management Washington, DC, United States

Job Summary:

As the Project Coordinator with the Greenhouse Gas Protocol (GHG Protocol) initiative, you will be responsible for the financial and administrative operations of multiple related projects, as well as providing key support to the GHG Protocol Director, senior managers, and project teams. Your specific duties will include: developing and updating budgets, tracking expenditures, preparing grant proposals and financial reports, drafting and monitoring contracts, processing payments and expense reports, facilitating outreach efforts and events, managing team meetings, and other tasks as assigned. You will report to the Climate Development Operations Manager.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have been lifted.

Job Responsibilities:

Project Management (30% time)

  • Support project managers in coordinating with external partners, and provides close liaison with WRI staff across programs and departments, as well as operations teams at WRI international offices
  • Support project managers in the development and tracking of project workplans, deliverables, and task assignments
  • Process contracts, procurement documents, work orders, and other formal documentation for project commitments
  • Prepare sub grant and contract agreements and advise Project Managers in working with partners and contractors to ensure agreements are completed on time, including the timely and accurate submission of progress and financial reports
  • Coordinate outreach efforts on behalf of projects

Financial Management (25% time)

  • Regularly review, update, and monitor all transactions, commitments, and revenue prospects for all team projects
  • Coordinate and advise project managers on budget management, including use of advanced budgeting software, monthly financial tracking, and supporting Project Managers in expense forecasting and revenue analysis
  • Solicit, review and process invoices and other payments in compliance with established WRI policy (subgrant request for funds, consultancies, work orders, etc.)
  • Create, monitor, and maintain project budgets including shared grants, cost-share, and other project financial arrangements
  • Follows WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submission
  • Liaise with other GHG Protocol-related projects across WRI to coordinate on staffing, fundraising, and financial management

Grant Management (25% time)

  • Draft grant proposal budgets and assist in the collection and submission of formal proposals for team fundraising efforts
  • Coordinate proposal and grant reporting documentation packages for internal review and submit
  • Support donor and grants management by keeping database software up to date (Salesforce, Revenue Snapshot, Grant folder)
  • Ensure team compliance with terms and conditions of complex grant and contract agreements

Administration & Events Management (20% time)

  • Coordinate and schedule team meetings and assists in coordination of team’s planning processes
  • Coordinate recruitment and manage onboarding of new staff members and interns, as needed
  • Keep meticulous electronic filing system
  • Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants

Job Qualifications:

  • Bachelor's degree required
  • Minimal of 2 years of relevant, full-time work experience, preferably in financial management, grants or contract management, or nonprofit operations
  • Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
  • Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
  • Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
  • US work authorization is required for this position

Potential Salary:

$46,000 - $60,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Please submit a resume with cover letter. Applicants must
apply through the WRI Careers portal to be considered.

Program Overview:

This position will support the Climate Program’s Greenhouse Gas Protocol (GHG Protocol) Initiative. The Greenhouse Gas Protocol establishes comprehensive global standardized frameworks to measure and manage greenhouse gas (GHG) emissions from private and public sector operations, value chains and mitigation actions. Building on a 20-year partnership between World Resources Institute (WRI) and the World Business Council for Sustainable Development (WBCSD), GHG Protocol works with governments, industry associations, NGOs, businesses, and other organizations. In 2016, 92% of Fortune 500 companies responding to the CDP used GHG Protocol directly or indirectly through a program based on GHG Protocol.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,600 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.