AP Administrator
Description
Position Overview: We are seeking a detail-oriented, proactive, and motivated individual to join our finance team as an Associate Accounts Payable Administrator. In this role, you will support the full accounts payable cycle and play a key part in maintaining the financial health and operational efficiency of the organization. You will be responsible for processing invoices, ensuring timely and accurate payments, and maintaining strong vendor relationships. This entry-level position is perfect for recent graduates or individuals looking to begin their career in accounting or finance with ample growth opportunities.
This role is onsite in Easton, PA
Key Responsibilities:
- Invoice Processing and Verification:
- Review, verify, and process invoices, ensuring accuracy and compliance with company policies.
- Ensure invoices have proper approvals in line with company policy.
- Vendor Relationship Management:
- Communicate effectively with vendors and suppliers regarding payment status, discrepancies, and inquiries.
- Build and maintain positive relationships to foster trust and reliability.
- Internal Collaboration and Cross-Functional Support:
- Work closely with other departments to address payment or invoice concerns.
- Participate in team meetings, contributing ideas for improving current processes and enhancing efficiency.
- Compliance and Best Practices:
- Maintain strict confidentiality of company financial information and adhere to internal control procedures.
Qualifications:
- Education: High school diploma or equivalent is required; an Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is strongly preferred.
- Experience: 1 to 2 years of related experience in accounts payable or a similar administrative role.
- Technical Proficiency:
- Solid proficiency in Microsoft Office Suite, particularly Excel (formulas, pivot tables, data analysis).
- Familiarity with accounting software (e.g., SAP, QuickBooks, Oracle, or similar) is a plus.
- Attention to Detail: Demonstrated ability to process information with a high level of accuracy and catch potential errors.
- Organizational Skills: Proven time management skills and the ability to prioritize work effectively under pressure.
- Communication Skills: Strong verbal and written communication for clear and professional interactions with vendors, team members, and leadership.
- Analytical Thinking: Basic problem-solving skills for identifying discrepancies and recommending solutions.
- Team Player: Ability to collaborate effectively within a team environment and contribute positively to a supportive work culture.