Accounting Associate
Description
Position Summary
The Accounting Associate supports daily accounting operations, including accounts receivable, accounts payable, cash management, and assisting with general ledger activities. This role assists with maintaining accurate financial records, supporting month-end close processes, and providing accounting support to internal teams, customers, and vendors.
Key Responsibilities
Accounts Receivable (AR)
- Post AR transactions, including invoices, payments, credits, and deposits.
- Process daily AR invoicing and bank deposits.
- Generate and distribute monthly customer statements.
- Prepare and maintain AR aging reports.
- Process customer credit applications.
Accounts Payable (AP)
- Process AP invoices, including PO-based invoices and receipt matching.
- Prepare AP aging reports.
- Prepare checks, EFTs, ACH, and wire payments for weekly approval.
- Maintain vendor setup and vendor master data.
- Process sales commissions and royalties.
Banking & Cash Management
- Maintain daily transaction batches and check registers.
- Perform daily bank reconciliations.
- Prepare daily Line of Credit (LOC) reporting.
Reporting & Month-End Close
- Assist with month-end close activities.
- Record accruals and prepare month-end reports.
- Prepare and update weekly backlog reports.
- Process intercompany transactions, including payments and receipts.
Sales, Tax & Compliance Support
- Set up salespersons and customers in accounting systems.
- Create and maintain customers in Sales Tax Software.
- Request Certificates of Insurance (COI) when required.
Credit Cards & Expense Management
- Distribute, reconcile, and post monthly corporate credit card statements.
- Process employee expense reports.
Customer & Vendor Support
- Assist customers and vendors with AP and AR inquiries.
- Provide timely and professional accounting support to internal and external stakeholders.
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
- 1–3 years of experience in an accounting or finance role.
- Strong understanding of AR, AP, and general accounting processes.
- Experience with ERP/accounting systems (CSI experience a plus).
- Proficiency in Microsoft Excel.
Skills & Competencies
- High attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to handle multiple priorities in a fast-paced environment.
- Clear communication skills with internal teams, customers, and vendors.
- Ability to work independently and collaboratively.