Proposal Coordinator

Corporate Bethesda, Maryland





Position Title:

Proposal Coordinator


Bethesda, MD



FLSA Category:



Tribalco is seeking a highly organized individual who has a keen eye for details to join our Proposal Team. The Proposal Coordinator will report to the Senior Director for Capture and Proposals and be responsible for assisting in the development, coordination, and completion of Requests for Proposal (RFP), Requests for Information, and White Paper responses. We are schedule and project-based, so flexibility and willingness to work to deadlines is appreciated. This position will work around 20 hours per week.



Assist with proposal development process; coordinate resources for proposal development, writing, and production

Provide administrative support to the Proposal Team

Collaborate with the Proposal Team to develop a proposal schedule, RFP-compliant outline and proposal response material

Harvest appropriate proposal content from previously submitted proposals

Proofread and reconcile reviewer comments

Assist with Color Team Review process – including setting up meetings, collating responses, and distributing materials

Edit proposal material for content consistency, compliance, and grammatical errors

Format proposal, integrating adjustments from the Proposal Team

Maintain quality and document version control throughout proposal process

Update and maintain proposal Microsoft SharePoint site

Assist with ongoing improvements for proposal processes, tools, templates, archives, boilerplate material

Develop and improve corporate capabilities documents and past performance references

Prepare data calls and RFI responses for review by Proposal Manager

Prepare and track customer questionnaires, as appropriate

Support proposal efforts such as Past Performance narratives, Capability Statements, proposal and production coordination, etc.

Analyze task orders and amendments, evaluate requirements, and work with the Proposal Team to develop responses

Gather proposal content to share with Proposal Team to incorporate into response

Other duties as assigned


Desired Skills

Familiarity with government contracting solicitation and request for Proposal (RFP) process is desired.

Ability to communicate well

Experience with Microsoft Office Suite is required. High proficiency in Microsoft Word and Excel is desired.

Experience with graphics, desktop publishing or related field is desired.

Exceptional written and verbal communication skills

Ability to organize, prioritize, and manage multiple tasks simultaneously

Ability to conduct research and translate into proposal content


Education and Certifications

 Bachelor’s Degree and 1-2 years of experience in editing, writing, journalism, communications, or a related area; may substitute 5 years’ experience in a related area in lieu of degree



Background check


  • Compensation is competitive and is commensurate with experience.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
  • Tribalco is an equal opportunity employer.


About Our Company:

Tribalco is a global systems integrator providing mission-critical information technology, telecommunications, and soldier survival solutions to government and commercial customers worldwide. For over 15 years, Tribalco has been providing defense, civilian government, and international customers with advanced engineering, installation, and O&M solutions in the world's most challenging and secure environments.


Founded in 2004, Tribalco is a CMMI® for Services Maturity Level 3 appraised and ISO 9001:2015 certified enterprise. As a named NSA Commercial Solutions for Classified Trusted Integrator, Tribalco develops, integrates, and deploys multi-layered NSA-compliant COTS-based solutions that enable customers to securely create, share, and protect their classified data. With headquarters in Maryland, regional offices in Florida, California, South Korea, and Germany and supporting satellite locations in Hawaii, Japan, The Marshall Islands and the Middle East, Tribalco competes internationally and performs with agility across the globe in dozens of countries. For additional information, please visit