Event Manager: Non-Profit, International

Opus - Event Management Seattle, Washington


Description

Position at Opus

Job Title: Event Manager: non-profit, international  
Group/Team: Event Management
Reports to: Director, Offsite Events 
Location: Seattle, WA   
Employment Type: FT, Exempt, salaried   
Travel Requirements: 0-20% national and international.    
   
WHO WE ARE    
  
OPUS AGENCY   
 
Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved.    
Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.   
If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.

   
WHAT WE ARE LOOKING FOR   
  
The Event Manager serves as a planner for multiple onsite and offsite convenings and meetings (typically ranging in size from 5 to 300 people), managing all aspects of coordination without regular supervision. This position will work independently and be onsite full-time at our client offices.      
   
YOU SHOULD HAVE   
 
  • Event Management experience (minimum of 200 attendees) required.
  • Bachelor's Degree from a four-year institution is preferred.
  • Proficiency in using PC
   
ESSENTIAL RESPONSIBILITIES   
 
  • Manage multiple convenings that may require AV, food and beverage, offsite dinners, site visits, registration, and travel with attendance ranging from 5-300
  • Advise clients on site search results and makes thoughtful recommendations based on client’s needs
  • Review and negotiate contracts on behalf of client such as hotel room block contracts, restaurant contracts, and local venue contracts in conjunction with BMGF events team, or independently, depending on size of meeting
  • Manage project documents for larger convenings such as client meeting documents, contracts for venues (ex. restaurant, hotels), budget templates, BEOs, space plan/venue documents, timelines, and transportation plans
  • Must be proficient in negotiations and establish good relations with vendors and works with vendors in securing needed materials on time, within budget and meeting requested specifications
  • Regularly research and maintain a written resource of local and relevant event industry happenings,  new venues, or offsite dinner locations for foundation events
  • Illustrate an understanding of international meeting coordination including succinct communication skills, international-used meeting terms, and ability to convey all event logistics with contacts who may have limited skills in the English language
  • Learn EMS software (Event Management System) and regularly updates EMS with current event information
  • Report to Opus manager and members of client event team on a regular basis to discuss project progress, challenges and solutions
  • Maintain clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures
  • Share experiences, challenges, and solutions to benefit other team members
  • Treat all proprietary information as confidential
  • Participate in the weekly client Events Team Meetings and attends other training sessions as required
  • Represent the client’s stewardship and values in all tasks
  • Follow established policies and procedures for appearance, timeliness, and safety
  • Attain a thorough knowledge of Opus Agency's operating procedures and the overall operation of the company
  • Utilize internal system for reconciling event-related charges; responsible for allocation of all charges and liaising with internal analyst on departmental charge-backs and tracking Ensure seamless coordination with internal and external event team by providing written, verbal and graphical status reports
  • Use Excel and Word efficiently for reports
  • Speak in company and client meetings
  • Maintain a familiarity with event department resources (Manuals, SharePoint, etc.)
  • Ensure appropriate coverage during any times out of the office
  • Effectively perform work assigned in a timely, customer-centric, and accurate manner
  • Supervise client communication and meeting management, including communicating with several internal clients on a regular basis
  • Perform other duties as assigned
   
COMPETENCIES   
 
  • Microsoft Office suite program experience preferred (Outlook, Word, OneNote, Teams, etc.)
  • Exceptional attention to detail
  • Demonstrate strong verbal and written communication, presentation skills and quantitative abilities.
  • Ability to effectively prioritize workload on multiple projects & events simultaneously
  • Accept changes with short notice and tolerate frequent interruptions
  • Successfully performs in high stress, fast-paced environment
  • Display strong critical thinking, organizational, and analytical capabilities.
  • Works cooperatively with other employees, vendors, and clients
  • Ability to read, edit, customize, and manipulate data and reports
  • Portray professional presence through superior communication, presentation, promptness, and appearance.
   
WHAT YOU CAN EXPECT IN RETURN   
 
  • Full time position
  • Opportunities for growth and development
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K) with employer match
  • Flexibility in work schedules
  • Generous time off
     
HOW WE’LL TAKE CARE OF YOU   
   
Our job titles may span more than one career level. The starting salary for this role is between $67,725 to $75,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.   

NOT SURE IF YOU SHOULD APPLY?   
 
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.   
  
Physical Requirements:   
  
Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required.  Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.   
  
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.   
  
OTHER DUTIES AND ACKNOWLEDGEMENT   
  
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.   
  
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.