Administrative Assistant - Receptionist - 2140

Construction Management Los Angeles, California


Description

Position Overview:

The Administrative Assistant I performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Position Description:

 Answers and directs incoming telephone calls and takes messages.
 Welcomes and directs guests and visitors to the Program Management Office.
 Issues & keeps track of guest access badges.
- Maintains guest access badge log
 Orders new badges for incoming staff and collects badges from outgoing personnel.
 Maintains conference room schedules and books meetings.
- Manages conference room calendars
- Confirms recurring reservations
- Reschedules any conflicting meetings
 Receives office deliveries and directs deliveries to respective department.
 Places service calls to building/facilities management.
 Maintains program-wide Personal Time Off (PTO) calendar and log.
 Updates contact directories.
 Prepares and sends mail/FedEx as needed.
 Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies.
 Assists Executive Management Team on ad-hoc assignments as needed.
 Other related duties as assigned.

Minimum Required Qualifications:

At least one year of administrative experience
High School Diploma or GED equivalent
 Excellent communications skills, both written and verbal
 Strong organizational skills
 Proficiency with Microsoft Office Suite
 Ability to work in a fast-paced environment

STV, an Equal Opportunity Employer, is committed to equal opportunity for all. Company practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, creed, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sex stereotyping, gender, gender identity, gender expression, national origin or immigration status, age, mental or physical disability, ancestry, medical condition, marital or partnership status, status, reproductive health decisions, military or veteran status, performance of duty in a uniformed service, citizenship status, sexual orientation, genetic information, political party affiliation, status as a victim of domestic violence or as a victim of sex offenses or stalking, unemployment status, salary history, personal appearance, family responsibilities, matriculation status, expunged juvenile record, place of residence or business, or any other status protected by federal, state or local law, regulation or ordinance.