Administrative Assistant, Global Operations Center

Flight Services Dorval, Quebec


Description

SKYSERVICE BUSINESS AVIATION 

Skyservice is a North American leader in business aviation. Built on the key principles of safety and service excellence, we provide a full service experience from Aircraft Management, Aircraft Charter, Maintenance and Aircraft sales from our Fixed Base Operations that span Canada and the western United States. People and values are the inseparable assets that drive our dedication to Quality, Safety, Respect, Commitment and Efficiency. These are the core values that guide us every day and help build our reputation as leaders in aviation services. Skyservice is a team dedicated to supporting and developing our employees. If you want to grow your career and broaden your experience, then Skyservice is the right team for you.

JOB PURPOSE:

The Administrative Assistant offers support to the Flight Services team in all administrative files pertaining to operations and customer support. It allows follow up and support to the team to secure overall effectiveness within the department.

SUMMARY OF RESPONSIBILITIES:
  • Maintain accurate and up to date records of all flight and trip information (Trip closing, scan documents and upload to SharePoint);
  • Approve and code contract crew expenses;
  • Work with coordinators to ensure that billings (Cost Analysis, Invoicing) are done by month-end;
  • Prepare month end reports, reconcile American Express;
  • Address internal customer service inquiries by phone and e-mail within a short response time;
  • Order office supplies;
  • Distribute department mail;
  • Other duties as assigned by the Team Lead and/or Manager.
QUALIFICATIONS AND REQUIRED SKILLS:
  • 3-5 years administrative experience in a computerized environment;
  • Post-secondary education in aviation management or relative field experience required;
  • Basic understanding of accounting concepts;
  • Intermediate PC skills including Excel and Word;
  • Strong organizational and problem solving skills;
  • Extremely detail oriented with ability to multi-task
  • Ability to handle pressure while working in a fast paced environment;
  • Capable of meeting strict deadlines;
  • Must be a team player,
Skyservice is an equal opportunity employer and welcomes applications from all interested parties. If for any reason you cannot apply through our job board, please contact a member of our Human Resources team for special accommodation.