Bilingual Administrative Assistant - German/English
Description
Rödl & Partner is seeking an experienced Bilingual (German/English-speaking) Administrative Assistant to join our international public accounting firm in our office in Greenville, SC. This full-time position will provide support to senior management and staff of the Greenville team. We are looking for someone who is a positive, self-motivated, professional individual with superior organizational skills, ability to work within deadlines, and ability to execute multiple tasks simultaneously.
The ideal candidate will be a team player who is also able to work independently. The job duties of this position require someone comfortable working with financial data, software, and internet technology, and other office equipment.
General Duties, Responsibilities, and Requirements:
- Report processing: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client.
- Tax return processing: email drafts of tax return documents to clients, track client authorization, finalize tax return documents; prepare shipment of deliverables via certified mail to tax authorities, and final version to client.
- Business Process Outsourcing Assistance: Ensure timely mailing of checks to designated recipients; prepare deposit slips and handle physical deposits into the bank.
- Client administration: prepare and email invoices to clients, update client information in time and billing software, and prepare and email client engagement letters.
- Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments.
- Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; handle certified mail and FedEx shipments.
- Word processing: including composing memos, letters, emails, and other correspondence with little or no guidance.
- Employee engagement: coordinate onboarding tasks with HR and IT, recognition of employee birthdays and anniversaries. Organize office outings and holiday events.
- Meetings: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded.
- Office administration: track and restock office and breakroom supplies. Coordinate maintenance-related issues with vendors.
Job Requirements, Skills, and Experience:
- German language skills are required (native or professional proficiency, at a minimum)
- Associate’s degree and/or at least 4+ years of administrative assistant experience or equivalent
- Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement), but not a requirement
- Demonstrated high-level client-service orientation and ability to handle sensitive and confidential information with maximum discretion
- Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m., Mondays through Fridays
- Strong skills in using MS Word, Outlook, and PowerPoint, and basic knowledge of Excel and Adobe
- Excellent verbal and written communication abilities, including writing letters, memos, and emails
- Capable of understanding and managing priorities to address challenges faced by colleagues and team members
- Diligent and conscientious professional who pays meticulous attention to detail, regardless of the size or complexity of the task
- Ability to handle sensitive and confidential information with utmost care, especially when associated with client deliverables
- Collaborative individual who enthusiastically embraces new assignments
- Quick learner with the ability to rapidly grasp software functionalities
Benefits:
We understand that talented individuals are drawn to companies that offer comprehensive benefits packages. Therefore, we provide a robust Benefits Plan that includes:
- 401K plan (with 3% salary paid employer contributions)
- Medical coverage
- Paid Dental coverage
- Employee and Dependent life insurance
- Disability insurance
- Vision insurance
- Accidental death & dismemberment insurance
- Flexible spending accounts
- Paid Day of Service annually
- Flexible work arrangements
- Generous paid time off – 25 days for all full-time employees!
- Paid holidays
- Additional paid holiday following 4/15 deadline
- Paid parking/public transportation reimbursement
- Mobile phone reimbursement
- Tuition reimbursement & training
What makes the culture at Rödl & Partner USA unique?
Unlike firms that may hint at an international work environment, Rödl & Partner USA offers a truly global workplace. Every day, R&P employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm’s success in the international marketplace.
Stay up-to-date on the happenings at Rödl & Partner USA by following us on LinkedIn:
Take the first step in ‘ACHIEVING’ together with Rödl & Partner by visiting our Careers Page:
Rödl Management, Inc. is an Equal Opportunity Employer.
#LI-CF1
#LI-Onsite