Odawa Casino Resort

Job Description

Job Title:Payroll Specialist

Reports to:Accounting Manager

Department:Accounting

Minimum Pay Rate: $19.00 per hour

Job Code: PRSPEC

Pay Grade:FIN4

Date Written:04/26/2021

Last Update:01/01/2024

Job Summary:  Under the supervision of the Accounting Manager, the Payroll Specialist processes payroll on a weekly basis and in a timely manner in accordance with applicable Federal and State regulations and laws, including any LTBB Tribal regulations and laws pertaining to this position.

Primary Duties & Responsibilities:

• Process Team Member time sheets into Microsoft Dynamics Great Plains payroll system.
• Assist managers/supervisors in making corrections in the time keeping system.
• Inquire and respond with department managers, supervisors, and front line Team Members with regard to payroll questions and information.
• Validate status changes, terminations and Team Member personnel actions.
• Accurate data entry of Team Member straight, overtime, holiday, and PTO/Personal hours.
• Ensure a timely and accurate payroll processing for all Team Members, including payroll deductions for benefits, garnishments, Team Member purchases, etc.
• Process and monitor garnishment orders and other issues that impact payroll processes per Tribal Court.
• Maintain both physical and electronic files.
• Prepare payroll journal entries.
• Responsible for weekly submissions of 401k files, federal & state tax reporting.
• Responsible for Monthly, Quarterly, and Year-end tax reporting.
• Monitor, record, and balance allocated tips monthly.
• Assist Accounting Manager with Payroll Month End Reconciliations.
• Conducts oneself in a positive and professional manner, acting as a role model for all Team Members.
• Maintain knowledge of all current and upcoming promotions and events at Odawa Casino Resort.
• Greet all guests and Team Members in a friendly, open manner.
• Complete all required training satisfactorily.
• Maintain the highest level of confidentiality at all times.
• Work at other properties as needed.
• Performs all other duties as assigned within the scope of work.

System Access: Great Plains, Messenger Liaison, Check Factory, ADP

Upholds Odawa Casino Mission statement in all aspects of position:

Mission:

We create excitement and memories.

Values:

We create a culture that provides:

1.       A fun, rewarding, safe, and consistent environment for our Team Members.

2.       A warm reception, welcoming environment, and friendly atmosphere.

3.       An optimal entertainment experience through exceptional service.

4.       Support for the Waganakising Odawak values through Wisdom, Love, Respect, Bravery, Honesty, Humility, and Truth.

5.       A contribution and connection to the community.

Preference:  Applies to Native Americans in accordance with applicable tribal law. 

Minimum Qualifications:

• Must have high school diploma or equivalent plus four (4) years’ experience with in-house payroll processing, including consolidation of timesheet information, maintaining payroll databases, distributing funds to employees, processing payroll tax payments, and payroll tax reporting; or Associate Degree in Accounting or Business and two (2) years’ experience with in-house payroll processing. 
• Payroll certification preferred.
• Great Plains experience preferred.
• Must have experienced computer skills using Microsoft Office products or related software, and ability to quickly learn specialized software programs.
• Must read, write and speak English fluently.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Must be flexible with shifts and days off with the ability to work overtime, weekends, holidays and special events, etc., as needed.
• You may be required to pass an entry level payroll/accounting test.  
• Must be able to obtain a gaming license in accordance to the regulations established by the LTBB Gaming Regulatory Commission, and be able to serve in the position under any other applicable law.