Part Time Event Associate, Administrative
Description
Part Time Event Associate, Administrative
About NYRR
New York Road Runners was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club to the world’s premier community running organization. NYRR’s mission is to empower everyone, of all ages and abilities—beginners and competitive athletes, the young and the elderly, adult professionals, and underserved schoolchildren—to improve their health and well-being through the power of running and fitness.
NYRR’s races, community events, instruction and training resources, and youth programs give hundreds of thousands of people each year the motivation, know-how, and opportunity to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top pro runners and committed amateurs alike while also raising millions of dollars annually for charity and driving economic impact for the City. But NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire more than 100,000 kids in underserved communities in New York City, all 50 states, and around the world.
Headquartered in New York City, NYRR implements a unique nonprofit model that teams contributed and earned income to make all its efforts possible. To learn more, please visit www.nyrr.org.
New York Road Runners is an Equal Opportunity Employer
About The Team
Our Event Development and Production department develops and produces NYRR events from concept all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 56 races per year, in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality and special events, safety & security, and managing our Warehouse and all race collateral.
Our Event Development and Production department develops and produces NYRR events from concept all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 56 races per year, in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality and special events, safety & security, and managing our Warehouse and all race collateral.
About The Role
Please note that this role has an intended onboarding date of December 15th, 2025. Employees' first event is projected for January 2026.
This position will report to the Head of Talent Acquisition, and at events will report to the Event Manager and/or the Area Lead(s). This position is responsible for executing administrative workflows on behalf of our staff and/or volunteer operations interchangeably. Responsibilities include, but are not limited to timekeeping, volunteer check-in, and meal allocation.
- Staff Administration – When assigned as a Staff Administrator, employees act as a liaison for the Event Staffing Team (Human Resources), serving as the primary point of contact for part-time staff at events. Staff Administrators support operations by delegating workflows and recording clock-in/clock-out times for all part-time employees. Administrators additionally support new employee onboarding, as well as the food, radio, and uniform distribution processes, contract labor management, and staff baggage.
- Volunteer Administration – When assigned as a Volunteer Administrator, employees work with the Volunteer Team (Event Development & Production) to check NYRR Volunteers into their assignments, distribute safety vests, and answer questions about the volunteer opportunity. Administrators additionally support with volunteer baggage and directs volunteers to assigned stations.
Individuals best suited for this position should have an excellent customer service orientation, a positive attitude, and the ability to navigate communications with diverse groups of internal and external stakeholders. Individuals should also be comfortable with reporting NYRR rule violations as well as staff and volunteer related medical emergencies that occur at events.
Requirements:
- This is a weekend position (Saturday/Sunday) with long hours approximately between 3am – 1pm which will vary based on the event.
- Must be comfortable working outside in the elements, for the duration of the shift under a tented area.
- Must have a strong administrative background and be able to follow directions and protocols to ensure that tasks flow seamlessly.
- Flexibility to navigate between roles depending on need for each race.
- Ability to thrive in a fast-paced team-oriented environment. Must be proactive, responsible, attentive, hardworking, and professionally courteous to all employees, volunteers, runners, spectators, and park patrons.
- Must be able to lift at least 25 pounds of equipment
Benefits:
- Hourly Rate: $25.00
- Paid lunch break
- Lunch provided
- Transportation reimbursement
New York Road Runners is an Equal Opportunity Employer