Assistant Manager, Program Services

Administrative Crystal City, Virginia


Description

NORTHWEST CENTER SERVICES IS HIRING AN ASSISTANT MANAGER, PROGRAM SERVICES!! 


WHO WE ARE

When People of all Abilities Learn and Work Together, Everyone Benefits. The purpose of Northwest Center is to change society so that people of all abilities engage with each other fully in classrooms, workplaces, and the community. Legally structured as a 501(c)3 nonprofit corporation, Northwest Center is more broadly a "for-purpose" organization that uses and blends the best techniques of human services, business, and philanthropy in innovative ways. 

As a social enterprise organization, Northwest Center proves to the world every day that employing people of all abilities can be a powerful competitive advantage. Northwest Center’s businesses generate over $5 million annually that Northwest Center reinvests into human services while covering 100% of the overhead expense of the organization and building cash reserves for future sustainability.

Northwest Center’s mission is to promote the growth, development, and independence of people with disabilities through programs of therapy, education, and work opportunity.


THE ROLE

Under the direction of the Reception Program Manager, the Assistant Manager assumes responsibility for all team members and operations within their group of buildings. Responsibilities include facilitating all classroom and annual training, coaching and developing staff to ensure we provide a customer centric experience through each interaction, overseeing a variety of projects and audits, and working to improve processes to increase team’s overall efficiency. Amazon is a fast-paced demanding corporate environment and we are committed to providing professional 5-star customer service with every interaction.

Schedule: Must be able to work a flexible schedule during hours of operation for weekdays. Hours of operation are 7:30 am to 6:00 pm Monday through Friday

Salary: $58,000 per year + Excellent Benefits

Location: 
Crystal City, Virginia + DMV Areas

Check out the benefits Northwest Center has to offer here: http://www.nwcbenefits.com/


***Please submit a Cover letter and Resume with your application***


The statements below describe the general nature and level of work performed by this role. They are not an exhaustive list of all responsibilities, duties and skills required. This document is not intended as a contract of employment.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Operational Excellence

  • Provide management, day to day direction, and leadership to the entire Reception Team, including temporary workers.
  • Ensure appropriate staffing levels within Amazon building’s, and making sure staff are onsite and prepared for operations at scheduled start times. Communicating employee call outs to leadership and willing to provide coverage as needed.
  • Ensure program service level agreements and operation standards are met or exceeded, inclusive of staffing levels, email response times, and overall customer satisfaction.
  • Plan and develop employee work schedules, coordinating break coverage ensuring the best use of resources.
  • Lead and participate in additional project related work, delegating as needed.
  • Become the subject matter expert of all building operations including, but not limited to, security access levels, facility procedures, vendor points of contact, and any escalation processes.
  • Partner with Reception Program Manager on developing new program initiatives, developing appropriate SOP’s, and operational standards.
  • Work with outside vendors on procurement on materials holding vendors accountable for deliverables, and associated spend.

 

Training

  • Partner with SEABEL training team ensuring up to date training documents, and resources are available for all staff.
  • Work with SEABEL training team on overall best training practices for new hire and ongoing training.
  • Plan, facilitate and manage all new hire training classes for AHQ locations granting associated permissions to new hires.
  • Manage reception desk trainer for successful week two & week three training of newly hired staff.

 

People

  • Responsible for employee development through the development of individualized goals and the creation of training plans to ensure that employees achieve the established goals.
  • Responsible for training new receptionists in all administrative support and customer support expectations, and procedures both on the desk and on the phone.
  • Responsible for staff performance ensuring that all procedures, processes and policies are understood and followed. Following up with corrective employee conversations as necessary related to employee performance, including additional leadership as necessary.
  • Assist leadership in interviewing, hiring, and termination discussions.
  • Contributes to a positive work environment that encourages retention and talent
  • Work collaboratively across the organization with different job levels and departments
  • Foster a spirit of teamwork and unity among team members that allows for disagreement over ideas, conflict and expeditious conflict resolution.


Customer Experience

  • Provide elevated customer support for callers, visitors, community members, vendor partners, and all guests entering Amazon space.
  • Handle escalated situations with callers, visitors, community members, vendor partners, and all guests
  • Ensures cleanliness and overall visual presence of lobby and back room storage ensuring it is cleaned, organized and stocked as necessary.
  • Attend regular team meetings to discuss updates, concerns, and ideas with leadership.
  • Act as liaison between Northwest Center, Amazon and other Vendors ensure continuity across campus locations.

NEEDED EXPERIENCE & REQUIREMENTS


Education

  • Associates degree required, Bachelor’s degree preferred.


Experience

Required Experience: 

  • Minimum 4-year customer service or administrative support experience.
  • Proven experience as a supervisor or similar management role
  • Advanced computer skills in MS Office


Preferred Experience:
                                       

  • 4+ Years supervisory experience.
  • Experience in crowd or security management systems (i.e. Lenel, Right Crowd)


Demonstrable Skills

  • Commitment to Northwest Center’s mission of inclusion and ability to successfully work in a diverse environment.
  • Ability to practice a high level of confidentiality.
  • Interpersonal skills to effectively motivate others. Lead change and innovation
  • Manages confidentiality without exception
  • Maintain good judgment in fast-paced, high-stress environments
  • Detailed oriented & thorough, with ability to see the “big picture”
  • Passion to foster an inclusive and diverse culture through initiatives, training & education, communications, and implementing optimizations based on high-level goals.
  • Responds calmly and professionally to emergencies, angry customers, or other stressful situations in the workplace.
  • Attention to detail and accuracy
  • Exercises good judgment in areas of responsibility. Identifies or assists in identifying alternative solutions to problems or situations.
  • Regularly seeks new and improved methodologies for enhancing the effectiveness of organization. Employs imagination and creativity in the application of duties and responsibilities. Is not averse to change.

Working Conditions & Physical Demands

  • Must be able to frequently carry and lift a backpack containing a laptop and other supplies, up to 50 pounds.
  • May need to carry supplies to other buildings.
  • It is a combination of desk and actively visiting several Amazon buildings so the ability to walk consistently within a 1.5 radius is required.
  • Ability to read, write, speak and comprehend the English language
  • Ability to see both distance and details at close range, within a few feet of the observer (with or without corrective lenses).
  • Ability to identify and understand the speech of another person (with or without a personal auditory hearing device).
  • Ability to work a flexible schedule to meet the needs of the business, including occasionally arriving early, staying late on a moment’s notice and occasional evening and weekend shifts.
  • This is a dog friendly environment with over 1000 dogs on campus. Individuals with dog allergies or those who do not particularly care for dogs may not be the best fit.

 

At Northwest Center, we do not just accept diversity and inclusion — we celebrate it, we support it, we live it and we flourish in it for the benefit of our employees, the community, and our clientele. It is our belief that our strength lies within our diversity and the forward motion towards a day when people of all abilities can learn and work together. We are proud to be an equal opportunity workplace.

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