Consultant – Americas

Programs Anywhere, United States


Description

Background:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

 

Purpose / Project Description:

The Mercy Corps Europe Consultant - Americas supports strategic, impactful, high-quality programming in the Americas region and provides Consultant support to specific HQ/regional grants. The Consultant supports the Regional Director (RD) and the corresponding Country Directors in many aspects of their country programme and grant administration. The Consultant plays a key function in connecting country teams to HQ resources and represents the country/regional interests internally with various HQ teams as well as with external stakeholders.  The Consultant provides grant management checks and supports the field (ultimate point of responsibility) in adhering to internal and external policies and regulations. The assignment  will also manage information and data that comes in from the country teams to facilitate its use and access for other HQ departments and for the retention of institutional knowledge. The Consultant will work closely with Mercy Corps Europe colleagues, Mercy Corps Global members and field teams, which is likely to include some travel to support programmes as necessary. Due to heavy involvement in the Americas region, the role will require high business level in Spanish. Business level French would be desirable but not essential, to assist Haiti. This is a temporary assignment, for six months.

 

Consultant Activities:

The Consultant will:

Proposal development 
  • Undertake donor research and identify appropriate funding opportunities from donors, reviewing donor guidelines and carrying out eligibility checks for newly identified funding opportunities
  • Ensures that proposals and concept notes are developed in adherence to the defined processes, (such as coordination of global calls for proposal, obtaining clearance from finance and programme senior managers); as well as drafting and sharing a proposal development timeline; all of which include input from a wide range of stakeholders across the global agency.
  • Provides administrative support for proposal development such as drafting Past Performance Reports, Capacity Statements or other required documents
  • Inputs on initial drafts of logframes and narratives, in line with donor requirements and MC guidance on design, indicators, M&E procedures, and in liaison with MC technical support units to ensure the logic, relevance and feasibility of the programme design
  • Provides input into ensuring that lessons learnt in previous projects are addressed in new proposals
  • Reviews final drafts for coherence and manages submission to the donor
  • For EC-funded programmes, leads on coordinating PADOR partner registration in proposal development
  • Works closely with the finance department to coordinate the development of a realistic and cost-effective budget that includes all appropriate support costs
  • May be asked to take on lead writing responsibilities from time to time, including travel to the field to help in design phase, needs assessment and partner coordination.

 

Programme and Grant Administration 
  • Supports with the maintenance of programme documentation and ensures the system for tracking grants (GAIT) is updated
  • Assists in programme monitoring and ensuring compliance with donor regulations and Mercy Corps policies and procedures – especially ‘[email protected]’ (Program Management at Mercy Corps)
  • Advises country teams on formats for donor reporting and defines timelines to review, edit and input to donor reports submitted in accordance with the agency’s Reporting Standard Operating Procedures and in adherence to deadlines set out in the grant agreement/contract
  • Initiates, coordinates and disseminates New Award Initiation Summary and Programme Close-Out emails
  • Acts as a focal point for proposals submitted to secure co-financing and liaises with Fundraising and Finance Departments as required
  • Provides up to date information on donor visibility requirements and commitments in liaison with the Media & Communications Department
  • Conducts field visits to ensure compliance with the proposal description, quality of programming, and compliance with donor regulations. Trips will include meetings with country office and partner staff, donors, external stakeholders, and beneficiaries

 

Partnership Development & Management

  • With guidance, the Consultant coordinates partnership negotiation and development and ensures the necessary teams are engaged, to help further programme, country and regional interests.

 

External Representation

  • With guidance, the Consultant represents regional interests and programmes with external stakeholders, in concert with the field teams.

 

Strategy, Planning & Learning

  • Supports country teams with strategy development and planning
  • Facilitates learning across country portfolios and the region and shares lessons learned
  • Ensures country teams have access to and utilise agency resources/tools/best practices/etc.
  • Participates in annual regional meetings that bring together key staff from all countries in each region in order to facilitate cohesion and learning across portfolios

 

Other

  • Internal Communication: In coordination with the Mercy Corps Europe Programme team, the consultant supports internal communications and ensures knowledge management systems are up to date and accurate to support communication with other teams.
  • Knowledge Management: In coordination with the Mercy Corps Europe Programme team, the consultant ensures management of agency systems and adherence to HQ-related Programme Management minimum standards, etc.
  • Orientation: For new-hires visiting HQ, the Consultant provides briefings on context, country strategy and programmes prior to their departure as initial step in the on-boarding process. As requested, Consultant supports supervisors with on-boarding of new expatriate team members.

 

Consultant Deliverables:

The Consultant will:

  • Ensure all MCE grant management requirements are met for the America’s portfolio, hereby working closely with Mercy Corps’ various departments
  • Ensure documents are saved in line with Mercy Corps’ policies and procedures
  • Coordinate and input on all MCE business development opportunities for the America’s to ensure the high quality of all proposal/concept applications and meet donor requirements
  • Review reports to ensure timely and high quality donor submissions
  • Be the focal point for country teams for any questions on European awards and inform teams about donor regulations
  • Support teams in connecting them with Mercy Corps’ various departments

 

Timeframe / Schedule: 

To begin 9th May 2022 for 6 months until 8th October 2022 

 

The Consultant will report to:

Provash Budden, Regional Director, Americas

 

The Consultant will work closely with:

MCE Interim Director of Programmes; International Finance, Compliance, MCG RPT; Country and Regional Teams



Required Experience & Skills:

  • A strong track record in international relief and development, ideally with some experience of programmes in the above regions, along with proven experience of managing the development, implementation, administration and compliance of European-funded grants.
  • Excellent planning, communication and organisational skills, have a keen eye for detail, be proactive and flexible in their work, and possess the ability to develop strong relationships with colleagues across the agency, both at HQ level and in the field.
  • 2-4 years of experience of experience managing the development, implementation, administration and compliance of grants; general programme management experience preferred.
  • Previous experience in a Programme Officer role, preferably with Mercy Corps
  • Previous experience of the Americas region
  • Excellent English and Spanish language skills
  • Educated to Bachelor's level, or equivalent experience. Masters in relevant field is preferred.
  • 2 - 4 years of country-based experience in international relief and development, ideally with experience in Americas region; demonstrated knowledge of relevant sectoral and/or operational areas.
  • Experience with proposal development with various donors, particularly European institutions (ECHO, EC and FCDO), private foundations and corporations.
  • Experience with monitoring and evaluation, and other learning efforts.
  • Experience representing an organisation and its interests to a diverse range of local and international government officials, local civil society organisations, other international organisations, the media and the public is preferred.

Applications will be considered on a rolling basis. 
Closing date: 04 May 2022, 23.59