Payroll Officer - Part-time - Edinburgh (maternity coverage)
Position Status: Part-time, Maternity Coverage - starting in early May 2021 until end of August 2022
Hours: 1 day/week
Reporting to: HQ Finance Officer
Salary: circa 26K + benefits
Closing Date: apply with CV and Cover Letter before 29 April 2021
Candidates must have the right to work in the UK at the time of appointment.
About Mercy Corps
Mercy Corps is a leading global organisation powered by the belief that a better world is possible.
In conflict, in disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Mercy Corps Europe (MCE) has grown rapidly in terms of volume of activity and complexity. With offices in Edinburgh, London, we now attract over £121m in income, and employ around 145 domestic and expatriate field team members. The breadth and impact of our programmes makes Mercy Corps a unique and truly rewarding place to work. Our teams are proud of what we achieve in the field and we are always looking for talented individuals who share our passion and commitment.
This position is responsible for managing and processing the UK and Expatriate payroll portfolio of Mercy Corps Europe on a monthly basis.
Essential Job Responsibilities
- Deliver complete end to end of monthly payroll from start to finish, using SAGE50 Payroll software for approximately 145 employees, inclusive of expatriates. This includes, but is not limited to, starters, leavers, changes, benefit deductions and variable payments, whilst ensuring all adjustments are documented and supported by appropriate approvals.
- Process all salary payments using the Sage Salary Payments module
- Manage and resolve any queries from employees relating to payroll
- Manage year-end reconciliation and statutory year-end returns processes. Ie. P60’s and P11D processes
- Manage and administer monthly pension contributions
- Produce monthly payroll reports for use of the accounts department
- Support all internal and external audits related to payroll, in compliance with GDPR
- Keep up to date with new/changes in legislation which impact payroll
- Ensure RTI and auto-enrolment regulations & requirements are adhered to
- Manage Mercy Corps Europe’s online government gateway account, raising queries of any outstanding balances or credits as appropriate
- Maintenance of payroll records
- Update payroll guide document as processes changes
Reports Directly To: HQ Finance Officer
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications and Transferable Skills
- In depth knowledge and recent experience of working with Sage50 payroll is essential
- Minimum 2 year of professional experience in a fast-paced office environment, with emphasis on payroll administration
- Ability to work independently with little supervision is essential
- Ability to work to tight deadlines
- Experience of calculated enhanced family leave
- Processing of employee benefits, including salary sacrifice
- Experience in processing expatriate salaries would be an advantage
- Knowledge of the legal aspects of UK payroll and pensions: PAYE; NI calculations; SSP; SMP and other regulations
- Sound knowledge of GDPR
- Excellent computer skills required, including familiarity with Excel
- Multi-tasking, organizational, and prioritization skills
- Overseas, international, non-profit experience and/or interest preferred as are candidates with a healthy sense of humor.
- Excellent spoken and written English.
- Excellent organisational and time management skills.
- Systematic, with a strong eye for detail.
- Can work quickly, accurately and to deadlines.
- Able to build and maintain effective internal and external relationships.
- Strong team worker and communicator.
- Able to cope with changing priorities, often at short notice, and work well under pressure.
- Proactive and solutions-based attitude.
- High levels of motivation, professionalism and resilience.
- An exposure to and interest in international development issues is important, along with an empathy for MC's mission.
The position is based in Edinburgh
MCE team members represent the agency both during and outside work hours when deployed in a field posting or on a short-term assignment or trip to country offices. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all Mercy Corps locations.
Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.