Senior Executive Assistant
Description
About LegalZoom
We're here to make legal help accessible to all. LegalZoom transformed the legal industry with the launch of our online services and groundbreaking technology in 2001. Since then, millions of customers have counted on us to officially start and run businesses, protect brands and intellectual property, and look after loved ones through wills and trusts.
As the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further.
With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.
Remote-first
Since March 2020, our Zoomers have worked remotely and reported an overall better work-life balance with more time for family and personal wellness.
At the end of 2021, LegalZoom made the official commitment to being a remote-first company. Remote-first means that there is no expectation that Zoomers come into an office for a fixed number of days outside of those employees identified as essential onsite workers. While we remain a remote-first culture, our local offices have evolved as collaboration spaces for Zoomers to meet and engage in person.
This position will be SF Bay.
Overview
We are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities.
Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leader to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.
This role will work with a collaborative and agile executive assistant organization that uses its craft expertise to help foster LegalZooms' culture, enact process improvement, and deliver world-class support to its executive team. LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.
You will
● Support the Chief Technology & Product Officer and some VPs within the tech, product, and design org.
● Manage complex executive calendars, balancing competing priorities.
● Drive cultural engagement within your org & site.
● Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events that focus on execution, amplified energy, and overall health and balance of the organization.
● Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables.
● Manage projects on behalf of your executive.
● Quickly learn background and context to enable independent thinking and decision-making with limited data.
● Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
● Support onboarding for new hires reporting to your leader(s).
● Communicate clearly and comfortably across multiple mediums with varying levels of seniority.
● Coordinate complex international and domestic travel.
● Other miscellaneous administrative responsibilities.
You have
● Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s).
● Great communication: Communicate clearly, at multiple levels and with diverse audiences.
● Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs.
● Nimble: Flexible and responsive as schedules, priorities and business landscapes change.
● Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction.
● Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature. Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values.
● Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail.
● Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed.
● Ability to leverage technology for efficiency
LegalZoom is a remote first company and the national range for this role is $87,800 - $113,750. Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package. You will also receive a full range of medical, financial, and other benefits as seen below.
● Medical, Dental, Vision Insurance
● 401k, With Matching Contributions
● Paid Time Off
● Health Savings Account (HSA)
● Flexible Spending Account (FSA)
● Short-Term/Long-Term Disability Insurance
● Plus other wellness benefits to include:
○ Fertility
○ Mental Health
○ One Medical
○ Fringe lifestyle benefits up to $250
Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.