Laserfiche Careers

• Three days/week work from Office – Long Beach, CA
• Work from home on Mondays and Fridays
• Must be available for occasional after hours work as needed for facility emergency response

• Provides facility specific, general and executive administrative support to the C-Suite and manages the facility team and administrative assistants.
• Manages team of administrative assistants and oversees the office and building supply inventory and ordering
• Manages Facility Team and distributes workload per filed maintenance requests for CMC-LB HQs, leased locations, 888-5 and 888-4 facilities.
• Directly communicates with vendors, suppliers, and executive team members by email; creates memos, maintains Excel schedules, charts, graphs, visual presentations, etc. as needed for Facilities; drafts emails and edits them appropriately to provide a high degree of clarity and accuracy with vendor communications.
• Manages all facility third party maintenance contracts (i.e., elevator, janitorial, fire system, etc.) to include new, renewal and taking new service needs out to bid
• Files and maintains insurance, legal and financial records, physically and electronically, as requested, that relate to Facilities.
• Manages facility expenses and POs to review, approve and submit to A/P for processing
• May research/analyze information and compile reports, presentation materials, or summaries, selecting relevant information from a variety of sources and preparing them for dissemination and/or presentation to internal team members and external partners/third parties.
• Plans and orchestrates work as directed to make sure priorities are met, project goals are achieved, and best practices are upheld.
• Utilizes industry best practices, techniques, and standards throughout all facility project execution and property management
• Centralizes information and delivers it to the appropriate stakeholders.
• Reports on overall facility health and related projects, status of milestones and deliverables, financial information about budget & expenditures, project risks and progress on mitigating these risks, project performance, effectiveness of management and utilization of resources, among other factors
• Generates ad hoc facility reports as requested
• Performs quality control on all facility projects throughout development to meet expected standards.
• Ensures seamless team collaboration and communication among all members associated with facility requests.
• Responds to requests for information and disseminates pertinent information to staff on behalf of the Facility/Admin departments or Executive Leadership.
• Schedules meetings, as requested, coordinates conferences, and supports special events as needed.
• May plan and support internal & external activities allowing for collection of data & information from associates, participants, key stakeholders, and partners.
• Maintains energy benchmarking reports and coordinates with respective authorities and agencies for site visits and report remittance
• Reports directly to the CFO and collaborates closely with other executive team members to manage various projects and tasks

• 7 years of experience in commercial property management.
• 7+ years’ experience in executive administrative duties, or a combination of education and experience that demonstrates the ability to perform the core responsibilities of the position.
• Ability to maintain confidentiality and exercise a high level of discretion.
• Ability to communicate effectively through oral and written skills with all levels of associates and the public.
• Proven ability to work effectively in a team environment.
• Ability to prioritize, coordinate, track, manage and execute special projects tasks and deliverables
• Ability to treat situations with the appropriate sense of urgency
• Ability to consistently demonstrate good judgment and decision-making skills.
• Ability to focus and remain flexible to shifting/changing priorities.
• Ability to skillfully deal with internal associates and external partners respectfully, professionally and with diplomacy and tact.
• Demonstrated proficiency in MS Office Applications (Outlook, Word, PowerPoint, Excel).
• Proficiency in scheduling and managing Teams and Zoom meetings.
• Technologically savvy; willing to learn new systems and tools.
• Ability to easily bend and occasionally lift up to 50 lbs.

• $120,000 - $160,000 per year

• Generous time off:
  • 15 Days of Vacation
  • 3 Floating Holidays
  • 2 Paid Volunteer Days
  • 9 Paid Holidays
• Hybrid Work Environment
• Free Parking: covered and EV charging stations
• Various 401 (k) Investment Options and Generous Company Match
• HMO and PPO Medical Care Options (Employees are fully covered under HMO)

Applicants must be authorized to work for Laserfiche in the United States on a full-time basis without the need for employer sponsorship. We are unable to sponsor new employment visas, or take over sponsorship of existing employment visas, at this time.