Talent Systems and Operations Manager
Description
About KIPP NorCal
We are a thriving nonprofit network of 23 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
Our student community consists of nearly 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San José, Redwood City, and Stockton. 81% qualify for free or reduced price lunch, 34% are multilingual learners, and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.
Role Overview
The Manager, Talent Systems & Operations manages the systems, processes, and workflows that support hiring across KIPP NorCal. This role ensures talent acquisition data is accurate, accessible, and actionable, enabling the Talent Acquisition team to track progress and make informed decisions. The Manager partners with the Director of Talent Acquisition and cross-functional teams to improve operational efficiency and hiring outcomes.
Core Responsibilities
Talent Systems & Workflow Management
- Manages talent acquisition systems and workflows to ensure accurate, consistent, and reliable hiring data across all stages of the pipeline
- Implements system configurations and process improvements that increase visibility into hiring progress and reduce operational friction
- Develops standardized workflows and tools that improve usability and ensure consistent system adoption across the Talent team
Data Quality & Reporting
- Leads data quality practices across talent systems, ensuring pipeline data is complete, accurate, and audit-ready
- Develops recurring reports on hiring progress, vacancies, and pipeline health to support team and school-level decision-making
- Coordinates with stakeholders to ensure reporting reflects clear definitions, aligned metrics, and actionable insights
Process Improvement & Systems Adoption
- Executes process improvements that reduce manual work and transition workflows from spreadsheets to system-based solutions
- Coordinates system documentation and training resources to ensure tools are sustainable and easy to use
- Leads adoption of systems and processes across the Talent team, reinforcing consistent usage and best practices
School Portfolio Hiring Support
- Manages a portfolio of schools to ensure roles are filled efficiently and aligned to hiring timelines
- Partners with school leaders to execute hiring processes and improve candidate pipeline outcomes
- Uses hiring data to inform decisions and improve execution within assigned portfolio
Cross-Functional Coordination
- Coordinates with Data and Total Employee Experience teams to align on systems, reporting, and hiring metrics
- Partners with Talent leadership to execute operational priorities and improve hiring workflows
- Communicates progress, risks, and recommendations to stakeholders, enabling timely decision-making
KIPP Leadership Competencies
These competencies describe the core leadership behaviors expected at this level – they guide how we hire, develop, and grow our people at KIPP NorCal.
- Lead Self: You seek diverse feedback, adjust your approach based on your impact on others, and continuously develop your expertise. You interrupt bias, advocate for equitable practices, and share your knowledge with peers.
- Lead People: You build authentic relationships across lines of difference and foster inclusion and psychological safety. You communicate the rationale for change, build buy-in, and surface resistance early. You partner across teams, identify coordination gaps, and resolve them proactively.
- Lead Results: You translate strategy into project plans and manage competing priorities without losing sight of outcomes. You use data to analyze problems and inform decisions, deliver on time and scope, and manage up effectively — flagging risks early and bringing options when facing obstacles.
Knowledge & Skills
Required Qualifications
Preferred Qualifications
- Experience with applicant tracking systems (e.g., Jobvite, Greenhouse, Workday, UKG)
- Experience in talent acquisition or recruiting operations
- Experience working in education or nonprofit environments
- Relevant certifications or training in operations, HR systems, or project management preferred but not required
Role Details
The following details describe how this role is structured and what to expect day-to-day.
KIPP Northern California is committed to providing reasonable accommodations for qualified individuals with disabilities to perform the essential functions of this position.
Compensation
KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package. Benefits include medical, dental, vision coverage, paid time off, retirement plan with employer contribution and commuter benefits.
We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $83,000 and $95,000.
How to Apply
Please submit a cover letter and resume by clicking apply on this page.
KIPP Northern California Public Schools does not discriminate on the basis of age, race, ethnicity, color, national origin or ancestry, cultural background, religious creed, sex, gender identity or expression, sexual orientation, marital/registered domestic partner status, physical or mental disability, medical condition, genetic information, military or veteran status, primary language, citizenship or immigration status, or any other consideration made unlawful by federal, state, or local laws.