Executive Administrative Assistant

Administrative Roseville, California United States


Administrative Executive Assistant


Job Summary

KAI Partners is looking for a dynamic and motivated Executive Administrative Assistant. This role will provide administrative support to ensure efficient operation of the office. This role will support executives through a variety of tasks related to organization and communication. This position requires excellent written and verbal communication skills as well as top notch organizational skills to ensure a smooth efficiency of the executive office.


  • Schedule meetings, manage calendars, notify appropriate staff of changes, create agendas, taking meeting minutes and coordinating office activities
  • Coordinate travel, prepare itineraries, and maintain travel requirements
  • Triage telephone calls and visitors
  • Project Management; managing multiple projects
  • Monitor and order inventory and office supplies
  • Manage multiple calendars
  • Direct visitors for meetings and appointments as identified
  • Produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs
  • Prepare and review routine correspondence and reports
  • Maintain electronic and paper files and records
  • Project Administration
  • Perform clerical procedures and other administrative work of the organization
  • Perform other duties as assigned


Skills and Qualifications:

  • Ability to communicate effectively, both orally and in writing, using tact and courtesy
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
  • Knowledge of correct grammar, spelling, punctuation, capitalizations, and format to accurately prepare and edit written correspondence and reports
  • Knowledge and experience critical thinking and problem-solving skills
  • Excellent computer proficiency (MS Office – Word, Excel and Outlook)
  • Solid experience in tools such as Teams, Trello, Slack, Google Docs, Google Sheets
  • Strong Project Management skills (mandatory).Ability to multitask multiple projects
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Maintain compliance with all company policies and procedures
  • Must multi-task with an appropriate sense of urgency
  • Must be proficient in typing
  • Must be able to communicate effectively with executives and leadership
  • Professionalism is a must
  • Knowledge of various office automation software programs, tools, and techniques to support office operations
  • Knowledge of format, rules, procedures, and operations applicable to clerical assignments


Work/Education Experience:

  • High school diploma or GED required
  • Bachelor’s degree preferred
  • 3-5 years of administrative/clerical experience preferred
  • 3-5 years of experience with creating reports, spreadsheets and graphs required
  • 5-10 years of providing customer service preferred

Physical Requirements: Minimal travel may be required for this role.

KAI Partners

KAI Partners, Inc. believes a business succeeds by the hard work of its employees. Through the imagination, experiences, knowledge, and skills of our people, we help clients engineer solutions that matter to their business and their people.

We are a California-based small business providing world-class management consulting services to public and private sector clients. With proven talent and extensive experience across multiple large-scale projects, the KAI Partners team has executive-level experience in Information Systems design, development, implementation, and testing. We have extensive experience in financial program and system operations, and internal program and system audit support.

The KAI Partners team has over six decades of experience working within and consulting to organizations across numerous industries, including health care, oil and gas, technology, non-profit organizations, and more. Our experience includes a 20-year history implementing the Project Management Institute’s (PMI) best practices and standards. To learn more please visit http://www.kaipartners.com/ .