Mindshare | Billing Admin

Admin, Support & Facilities Ho Chi Minh City, Vietnam


Position at Mindshare

Reporting of the role

This role reports to Manager

3 best things about the job:
  1. To be a part of a dynamic working environment and surrounded by the best practitioners and recognized leaders in the media industry.
  2. The opportunity to lead diverse campaigns from cross-industrial client portfolios and exposure your digital planning skills.
  3. Making digital advertising more prominent and meaningful with a promising career in the best media agency network in Vietnam.

Measures of success:

In three months, you would have:

  • Gained good knowledge of media  financial tools with the ability to apply the “know-how” across different client/campaign requirements.
  • Managed market report coordination with guidance from peers or supervisors to ensure consistency and accuracy of the information in reports.
  • Developed PowerPoint adspend charts and excel media schedules for clients with guidance from peers or the planning team.

In six months, you would have:

  • Achieved 100% proficiency with media billing and accuracy with the financial admin.
  • Able to manage market report coordination with minimal guidance/supervision, and pre-empt any inaccuracy/inconsistency of data.
  • Highly proficient in developing PowerPoint adspend charts and excel media schedules with minimal guidance/supervision.

In 12 months, you would have:

  • Able to independently handle all media execution, market reporting, financial admin with accuracy.
  • Proactively propose solutions to improve systems and processes to drive greater efficiency for Ops.

Responsibilities of this role:

 + Daily task (depends on Approved Plan):

1. Input Approved Plan to system (Digitool, Symphony & M2)
2. Create IO

+ Monthly task:

1. Chase & receive ACTUAL cost from the Execution team
2. Check & confirm invoice from vendors
3. Update ACTUAL on the system (Digitool, Symphony & M2)
4. Submit billing documents (hard copy) to Finance Department.

+ Quarterly/Yearly task:

True up/Vendor Bonus/Rebate.

Join us if you have:

  • A fresh-graduate or 6 months - 1 year working experience in finance/commercial/admin department at client-side in-house team, or media agency is preferred.
  • Proficient in Microsoft Office (Excel, Word, Powerpoint)
  • Experienced in administration work is an advantage
  • Strong attention to detail and comfortable working with numbers and data 
  • Accountable to work under pressure, handling multiple projects with tight deadlines.
  • Attentive to admin or paperwork tasks
  • Ability to communicate in English is preferable.
About Mindshare

We were born in Asia in 1997 and for more than 20 years our values of Speed, Teamwork, and Provocation have guided us in a world where everything is media.  We are the Cannes Lions Media Network of the Year 2019 and WARC Media 100 #1 Media Network 2020, with the top 3 most creative campaigns in the world for the past year.  In the Asia Pacific, we have been Campaign Asia’s Media Agency Network of the Year every year since 2015 and we are also Performance Agency of the Year.

Our 10,000 people work with some of the world’s best brands and companies to accelerate their growth.  In 116 offices across 86 countries, we integrate brand and demand, ruthlessly focus on outcomes and create the unexpected.  We manage $24bn in billings and are the largest media agency in GroupM, WPP’s Media Investment Management arm, which is the #1 media holding group globally with billings of $63bn (Source: COMvergence 2019). 

Hear our stories (and join us) at www.mindshareworld.com and follow us on Facebook: facebook.com/MindshareVietnam and Linkedin: LinkedIn.com/company/mindshare

About Vietnam

It’s no secret Vietnam is the fastest growing media market in Asia Pacific. Ad spends in Vietnam grew rapidly last year, with internet penetration reached in excess of 59.4% during 2019. With a population of more than 90 million, this market carries huge potential and possibilities for media players and talent. GroupM Vietnam fosters a culture of innovation and values our diverse and collaborative work environment.

GroupM is an equal opportunity employer. We view everyone as an individual and we understand that inclusion is more than just diversity – it’s about belonging. We celebrate the fact that everyone is unique and that’s what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.