Fingerpaint Marketing Careers

Description

Reset your expectations of a health and wellness agency. Independent by design and built on a foundation of empathy, Fingerpaint celebrates what you bring as both a professional and an individual. With talent across the United States and Europe launching more than 200 brands, we are committed to creating and executing meaningful experiences. In 2021, Fingerpaint was named Ad Age’s Best Places to Work and was awarded Agency of the Year by Med Ad News. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate. 

Fingerpaint Group is seeking an executive assistant with a minimum of 3 years of experience to support our advertising group executive team. 

In this position, you will be responsible for managing the schedules, communications, and small projects for key executives (up to 4 people,) and you will also play a critical part of the group’s culture by organizing virtual and in-person events and creating engaging activities for employees with support from leadership. To be successful, you need to be the type of person to take the bull by the horns to accomplish tasks while having unwavering optimism, flexibility, and organization. You must have a social personality with excellent communication skills, as this is an internal/external customer service role.   

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members and to the culture by having a fun and engaging outlook. 

Duties/Expectations 

• Perform various administrative functions, including calendar support and expense and time tracking for office leadership. Other administrative functions will also be required at the discretion of leadership, many of which require a high degree of responsibility and discretion 
• Proactive management of executive calendars, often requiring quick turnarounds and collaboration with multiple stakeholders and other administrative assistants to re-arrange meetings last-minute 
• Be the leader of the culture club and collaborate with the staff who make up the committee to develop a schedule of engaging events (local and virtual) 

• Easily pivot while thinking 3 steps ahead to ensure that everything is place for the leadership team 
• Work with IT to become fluent in the technologies used within the Ad Group 
• Format information for internal and external communication: – memos, emails, presentations, reports 
• Coordinate travel for leadership through American Express Global Business Travel, maintaining flexibility as plans shift, often with little notice 
• May also have office-related responsibilities for our temporary space in Chesterbrook, Pennsylvania, and/or Bay Area, California 
• Scheduling catering 
• Tracking office usage 
• Providing employees access to the space, as needed 
• On-site support for client meetings (Chesterbook, Pennsylvania only) 
• Contract manager, tracking renewal timing, etc (Chesterbrook, Pennsylvania only) 

Job Requirements 

• 3 years of experience as an executive assistant, personal assistant, or similar role, preferably in an agency or similar type of fast-paced, creative environment 
• Excellent MS Office knowledge 
• Calendar management; knowing how to juggle a calendar, move items around  
• Managing and reconciling corporate credit cards for office leads  
• Booking travel for multiple employees, as well as experience dealing with a travel agency vendor  
• Being comfortable engaging with office leads and other executive leaders 

Preferred Qualifications  

• High level of confidentiality  
• Ability to remain calm under pressure  
• Impeccable ability to multitask  
• Strong level of commitment to personal and organizational growth  
• Critical thinking skills are an absolute must; know how to pull pieces together to resolve various items and know when and who to ask for help 

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity.

Fingerpaint provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status. 

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.