Litigation/Legal Practice Assistant

Florida Regional Miami, Florida Tallahassee, Florida


Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are guided by a passionate, ambitious vision for the future for people and our planet: until justice stands for all, we will never rest. We are here because the earth needs a good lawyer.  

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections.  We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Honolulu, New York, Philadelphia, Chicago, Denver, Seattle, Bozeman, and Washington, DC.

Earthjustice is accepting applications for a Litigation/Legal Practice Assistant. This position provide litigation and administrative support for the Florida regional office.Due to Covid-19, Earthjustice staff are currently working remotely from approved locations through January 18, 2022.

The Litigation / Legal Practice Assistant will work under the direct supervision of the Legal Practice Manager to provide litigation and administrative support for the Florida regional office in collaboration with attorneys and the Litigation / Legal Practice Assistant in the Miami Office. The Florida regional office focuses on litigation involving water pollution, water conservation, wetlands protection, endangered species protection, fish and wildlife conservation, Everglades restoration, clean and renewable energy, and equal access to a healthy environment for all.  

Responsibilities:

Litigation Support (75%)

  • Provide litigation support to multiple attorneys in document preparation, service, and filing of court documents, including electronic filings and service to opposing counsel.
  • Assist attorneys with hearing preparation including preparing and reviewing discovery documents, creating exhibits, and conducting research.
  • Ensure all court filing rules are being met, the accuracy of service list and timely filing and service of court documents.
  • Organization and maintenance of case files including scanned pleadings, research files, exhibits, general correspondence and contracts.
  • Create, organize, and maintain document templates.
  • Compute, calendar, and help to ensure compliance with court deadlines; maintain litigation docket.
  • Participate in conference calls and meetings and communicate with courts, opposing and allied counsel, clients, experts, and government officials, as needed and approved by attorneys.
  • Search for and retrieve legal documents from agencies, libraries, and internet sources.
  • Edit, cite-check, proofread, format, assemble, serve, and file legal documents in accordance with relevant court, agency, and case-specific requirements.
  • Provide support required to comply with organizational requirements for initiation of new matters and maintenance of internal litigation database.
  • Provide drafts of procedural form pleadings (e.g., notice of appearance, pro hac vice applications, etc.).
  • Assist with attorney admissions, registrations, renewals and maintaining e-filing accounts.
  • Assist attorneys in preparing for and appearing in court and administrative proceedings, including evidentiary hearings, trials, and oral arguments; and
  • Provide general administrative assistance (taking meeting minutes, updating litigation database, communications with agencies and courts, monitoring court rules, and other office tasks).

Administrative Support (25%)

  • Assist with onboarding for incoming staff, clerks and volunteers.
  • Answer phones, handle incoming and outgoing mail/FedEx, greet visitors, ensure adequate office and mailing supplies.
  • Respond to and screen cold calls/emails requesting information or representation.
  • Assist with facilities maintenance and general upkeep of common areas of the office building. May support building security needs and serve as safety coordinator for building / office emergencies.
  • Help trouble-shoot hardware and software issues. Assist with operation and maintenance of office equipment (copier, printers, videoconferencing equipment).
  • Schedule and coordinate meetings, conference room and video-conferencing equipment, planning and arranging of office events, and travel arrangements.
  • Able to stand in for Legal Practice Manager when necessary.
  • Foster office morale and inclusive work environment.
  • Other tasks as assigned and as needed.
Qualifications: 
  • Bachelor’s degree or equivalent years of experience.
  • Litigation/Paralegal experience or training is a plus.
  • GIS training; science background; social justice, environmental, or public health policy or advocacy experience; and fluency in Spanish all are a plus.
  • Excellent editorial, proofreading, and computer skills (word processing, Microsoft Office suite, Adobe Acrobat, databases and spreadsheets, internet, etc.).
  • Ability to set priorities among multiple assignments, to meet deadlines, and to function effectively and calmly under pressure.
  • Strong research and organizational skills; attention to detail.
  • A can-do attitude, with an ability and willingness to dive into unfamiliar areas, such as when filing court papers in a new venue.
  • Flexibility, punctuality, reliability, and integrity; a team player, who willingly performs necessary tasks.
  • Availability for occasional travel and work outside normal working hours.
  • Demonstrated awareness of and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
  • Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.
  • Interest in and commitment to environmental protection. Knowledge of environmental issues a plus.

* To be considered for the Senior Litigation Assistant position the successful candidate must meet the foregoing qualifications plus:

  • At least two years of Litigation Assistant or equivalent experience.
  • Demonstrated performance in previous position.
  • Proactive problem solver with ability to multi-task and prioritize work.
  • Solid understanding of legal practice.
We offer a competitive salary and excellent benefits that are comprehensive and competitive. We also offer an extremely congenial work environment and a casual dress code. 

Salary is based on experience and location.

Litigation Assistant salary range in Miami or Tallahassee, FL: $55,400 - $61,600

Senior Litigation Assistant salary range in in Miami or Tallahassee, FL: $64,300 - $71,400

To Apply:

Interested candidates should submit the following via Jobvite: 

  • Resume.
  • One or Two-page cover letter that addresses at least the following subjects: (1) why you are drawn to Earthjustice's mission and whether there are particular legal, environmental, or justice issues that inspire you; and (2) aspects of your background that demonstrate competence to work with a diverse group of colleagues and clients.
  • List of 2-3 references.

    Applications are due by July 16, 2021. 

    Please reach out to [email protected] if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies. Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the on-line application process (where available), will not be reviewed or retained.

    Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

    For positions located within the City and County of San Francisco Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

    For positions located within the City of Los Angeles:We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.