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Contract Type: Permanent
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Salary: Salary: £34,254 to £39,994 – London: £38,138 to £39,994 / National: £34,254 -£36,142
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Grade: HEO
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Number of open roles: 2
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Working pattern: Full-time, Part-time, Flexible working
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Closing date for applications: Monday 7th April 2025 at 12:00pm Midday
Portfolio Coordinator
Location: London, Darlington, Cardiff, Edinburgh, Belfast, Birmingham, Salford
About us
The Department for Business and Trade (DBT) has a clear mission - to grow the economy. Our role is to help businesses invest, grow and export to create jobs and opportunities right across the country. We do this in three ways.
Firstly, we help to build a strong, competitive business environment, where consumers are protected and companies rewarded for treating their employees properly.
Secondly, we open international markets and ensure resilient supply chains. This can be through Free Trade Agreements, trade facilitation and multilateral agreements.
Finally, we work in partnership with businesses every day, providing advance, finance and deal-making support to those looking to start up, invest, export and grow.
The Digital, Data and Technology (DDaT) directorate develops and operates tools and services to support us in this mission. The team have been nominated three times in a row for ‘Best Public Sector Employer’ at the Women in Tech awards!
Background
The DDaT Private Office sits within Business Operations and is combined into one sub-team together with Policy & Strategy.
This is an opportunity to be part of an exciting, friendly and high-profile team. Having recently grown in number to reflect the priorities of an enlarged directorate delivering against core DBT missions, including to drive improved efficiency and productivity through innovation, this is an exciting opportunity to help shape a new role in an evolving team.
We are responsible for supporting the Senior Leadership Team to oversee, engage and inspire their portfolios.
The two posts will be responsible for a wide range of tasks centred around two functions. One post will support the Deputy Director of Trade & Regulatory Services (TREGS), and the other will support the Deputy Director of Technology (Chief Technology Officer) in setting clear, strategic direction. Secondly, both posts will be delivering administrative support and enabling resilience and development more broadly across DDaT Private Office.
The Roles
Technology Portfolio Coordinator
You will be:
- Coordinating portfolio-level input for cross-directorate activities to Business Planning, team meetings and reporting updates. Also includes compiling and narrating cross-portfolio input for commissions; e.g. briefing, presentation, Freedom of Information (FoI) and Parliamentary Questions.
- Helping to organise and join-up teams within and across portfolios by working collaboratively and actively building networks, including proactively keeping abreast of new developments (e.g. wider departmental impacts)
- Establishing a detailed understanding of current and upcoming workstreams across the portfolio, to support the creation of a resource pipeline
- Run the portfolio’s communications pipeline, creating and delivering comms plans, engaging with cross-DBT and DDaT teams to deliver messaging as appropriate
- Co-ordinate the Portfolio’s reward and recognition processes
- Line management responsibilities for an Executive Officer (EO)
TREGS Portfolio Coordinator
You will be:
- Coordinating portfolio-level input for cross-directorate activities to Business Planning, team meetings and reporting updates. Also includes compiling and narrating cross-portfolio input for commissions; e.g. briefing, presentation, Freedom of Information (FoI) and Parliamentary Questions.
- Helping to organise and join-up teams within and across portfolios by working collaboratively and actively building networks, including proactively keeping abreast of new developments (e.g. wider departmental impacts)
- Establishing a detailed understanding of current and upcoming workstreams across the portfolio, to support the creation of a resource pipeline
- Potential line management responsibilities for an Executive Officer (EO)
Skills and experience
It is essential that you are:
- A strong communicator with an ability to build a high-level knowledge of data and technology portfolio priorities and delivery milestones to inform and coordinate commissions.
- Highly organised in uncertain contexts with an eye for detail and an ability to work at pace; calmly coordinating effective delivery even during the busiest times.
- Able to identify and handle potential risks, understanding when to tackle issues directly and when to escalate, and demonstrating sound judgement in your advice to colleagues and Chiefs (Deputy Directors).
- Able to build excellent collaborative working relationships across the Directorate; issuing clear instruction and helping teams to balance commissions against routine delivery objectives.
- Are to prioritise and co-ordinate reactive work with longer-term proactive assignments.
How to apply
As part of the application process you will be asked to upload a two page CV and complete a 750 word personal statement outlining how you meet the essential skills and experience listed above. You can use bullet points and subheadings if you prefer.
Sift will be from week commencing 7th April 2025
Interviews will be from week commencing 14th April 2025
Please note these dates are indicative and may be subject to change.
If there is a high volume of applications, we will sift looking at the lead criteria ‘Able to identify and handle potential risks, understanding when to tackle issues directly and when to escalate, and demonstrating sound judgement in your advice to colleagues and Chiefs (Deputy Directors).’ only. You may then be progressed to full sift or straight to interview.
How we interview
At the interview stage for this role, you will be asked to demonstrate relevant Strengths and Behaviours from the Success Profiles framework.
Behaviours
- Communicating and Influencing
- Seeing the Big Picture
- Managing a Quality Service
Strengths are designed to test your innate talents so are not listed on the advert to ensure you provide a natural answer.
How we offer
Offers will be made in merit order based on location preferences. If you pass the bar at interview but are not the highest scoring you will be held on a 12-month reserve list in case a role becomes available. If you are judged a near miss at interview, you may be offered a post at the grade below the one you applied for.
This role requires SC clearance. DBT’s requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet this requirement will result in your application being rejected and your offer will be withdrawn.
Checks will also be made against:
- departmental or company records (personnel files, staff reports, sick leave reports and security records)
- UK criminal records covering both spent and unspent criminal records
- your credit and financial history with a credit reference agency
- security services record
- location details
Benefits
If you join us, you will get:
- learning and development tailored to your role
- a flexible, hybrid working environment with options like condensed hours
- a culture encouraging inclusion and diversity
- a Civil Service pension with an average employer contribution of 28.97%
- annual leave starting at 25 days rising to 30 days with service
- three paid volunteering days a year
- an employee benefits programme including cycle to work
More about us
This role can only be worked from within the UK, not overseas. If you are based in London, you will receive London weighting. DBT employees work in a hybrid pattern, spending 2-3 days a week (pro rata) in the office on average. Travel to your primary office location will not be paid for by DBT, but costs for travel to an office which is not your main location will be covered.
You can find out more about our office locations, how we calculate salaries, our diversity statement and reasonable adjustments, the Recruitment Principles, the Civil Service code and our complaints procedure on our website.