Executive Assistant
Description
TITLE: Executive Assistant
LOCATION: Miami, FL (Brickell)
REPORTS TO: Senior Vice President of Operations and Managing Executives
DEPARTMENT: Strategy & Operations
TYPE: Full Time, Hybrid (4 days/week in-office, 1 day remote)
LOCATION: Miami, FL (Brickell)
REPORTS TO: Senior Vice President of Operations and Managing Executives
DEPARTMENT: Strategy & Operations
TYPE: Full Time, Hybrid (4 days/week in-office, 1 day remote)
This position is not eligible for employer visa sponsorship.
WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE
CCS Fundraising is seeking a highly organized, proactive, and detail-oriented Executive Assistant, to support our Mid-Atlantic and Southeast leadership team. This individual will be instrumental in supporting two to three senior-level executives, coordinating select events and providing administrative support that enhances team productivity and efficiency.
The ideal candidate is a resourceful professional who excels in managing complex workloads, prioritizing tasks, and thriving in a fast-paced, mission-driven environment. This role offers an excellent opportunity to contribute to a growing professional services firm with a meaningful impact.
RESPONSIBILITIES
Executive Partnership/Support (80-85%)
- Manage complex calendars for two to three executives (including one partner of the firm), interfacing with internal and external audiences, managing and prioritizing requests, responding to emails, preparing/gathering documents for meetings, and coordinating meeting logistics.
- Arrange travel and hotel accommodations, including tracking airline credits and rewards programs.
- Prepare and submit timely expense reports and reimbursement requests.
- Oversee executive timekeeping and ensure compliance with timecard policies.
- Developing an understanding of projects and their respective needs to ensure that appropriate meetings are scheduled, and materials are prepared in a timely manner
- Identify and implement process/workflow improvements to enhance operational efficiency.
- Serve as a strategic partner to advance executive business development efforts.
- Act as the executive’s primary point of contact, anticipating their needs and effectively supporting or communicating them to others.
- Maintain professionalism and confidentiality when working with staff and clientele, consistently upholding the firm’s mission and values.
- Additional executive support duties as assigned.
Event Coordination & Support (10%)
- Collaborate with marketing and business development teams to provide logistical support for select internal and external events (e.g., venue coordination, catering, AV needs).
- Plan and manage logistical aspects of select leadership meetings and team gatherings.
Additional Office Management/Administrative Support (5-10%)
- Perform administrative tasks as required, including copying, scanning, binding, mailing, couriering, and other general office tasks.
- Oversee and manage Miami office functions including answering phones, ordering and maintaining office supplies, liaising with building management, and coordinating all in-office meetings (audio/video, food, timing etc.)
QUALIFICATIONS
- Bachelor’s degree required
- One to three years of previous administrative experience in office setting preferred
- Multi-tasking ingenuity with strong attention to detail
- Superior written and oral communication skills
- Advanced graphics and formatting experience
- Advanced Proficiency with MS Word, PowerPoint, Excel, Outlook, Teams, and Zoom (all are required)
- Deadline-oriented
- Strong organizational, project management, and problem-solving skills
- Professional, efficient, and friendly demeanor
- A sense of team
- Ability to self-direct, be proactive, and take initiative in fast-paced environment
- Ability to lift 25 pounds as needed
- Experience with NetSuite, HubSpot, and/or Navan a plus
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY: $70,000
The exact salary varies within range based on years of relevant experience and education.