Description

Requisition Id: 2025-48
Number of Positions: 1
Job Status: Temporary Full-Time
Hours & Days of Work: 35 hours per week
Minimum Rate: $36.49
Maximum Rate: $45.61
Target Start Date: 04/01/2025
Target End Date: 03/31/2027

• Coordinates the curatorial planning, preparation and implementation of Indigenous & Canadian Art exhibitions, including:

• Assists curatorial team with exhibition development and project execution;
• Works closely with artists, external curators and museum partners on execution of exhibitions and disseminates relevant information to AGO departments (Registration, Exhibitions, Conservation);
• Prepares and tracks loan requests, loan agreement forms, and acts as main point of contact with lenders;
• Creates tombstone labels in consultation with the artists and curators;
• Arranges for the photography of works and installations;
• Prepares shipping notices for movement of works after consulting lenders regarding special handling, crating needs;
• As required, manages all other exhibitions related administration, including maintaining checklists, creating presentations, books artist, guest curator, and  courier air travel, per diems and hotel accommodations, creates event RSVP list;
• Works with colleagues across the AGO to plan and run exhibitions-related events including artist/donor/lender dinners, opening receptions and public talks, group tours and private tours;
• Troubleshoots and resolves issues by working collaboratively with internal and external stakeholders in a timely manner;
• Develops positive working relationship with artists and lenders;
• Assists with image procurement and caption information for exhibition publications.
• Coordinates activities related to acquisitions of works of art, including:
• Coordinates with donors, dealers, artists, and the curatorial team to process all Indigenous & Canadian art acquisitions; acts as main point of contact with dealers and artists to coordinate shipping of artwork and payment of invoices;
• Coordinates Curatorial Committee meetings including coordinating meeting dates and viewing of proposed acquisitions; preparing shipping notices, drafting agenda and minutes, presentations, and speaking notes; overseeing research report editing process and copy editing/writing text as required, and notifying vendor/donor as requested; coordinating deed of gift and title of property;
• Monitors payments of appraisals and reimbursement by donors;
• Coordinates, submits, and tracks all Canadian Cultural Property Review Board (CCPERB) applications, including arranging photography, condition reports and overseeing OS reports editing process and copy editing/writing text as required;
• Main point of contact with donor during donation process, including advising them of CCPERB process, approval timelines, appraisal amounts, and CCPERB determination;
• Solicits appraisals and works closely with appraiser to ensure accuracy, relays information to donor and maintains diplomatic relationship regarding final value and CCPERB outcome;
• Coordinates with curatorial team and colleagues in Registration and Collections Management to ensure accurate database records and accession files are maintained;
• Prepares change of records forms for collections management to update collections database;
• Alerts donors when Indigenous & Canadian gifts are exhibited or loaned;
• Prepares lists and sources photography/orders new photography as required of proposed Indigenous & Canadian works for deaccessioning; prepares shipping notices for works leaving the premises; tracks sales, payments, and titles of transfer for deaccessioned works; maintains master lists of deaccessioned works as well as charts of purchases using deaccessioned funds; and disseminates relevant information to AGO departments (Registration and Finance).

• Coordinates the curatorial planning, preparation and implementation of the Indigenous & Canadian collection installations in the J.S. McLean Centre for Indigenous & Canadian Art, and other gallery spaces throughout the AGO, and related programing, including:
• Coordinates Indigenous & Canadian Art rotations in department-specific gallery spaces as well as any installation of works from the department in other galleries, including creating and maintaining checklists;
• Tracks installations and movement of works in the J.S. McLean Centre for Indigenous & Canadian Art;
• Prepares and tracks loan requests, loan agreement forms, and acts as main point of contact with lenders;
• Prepares shipping notices for movement of works after consulting lenders regarding specific handling, crating needs;
• Creates tombstone labels for all Indigenous & Canadian works: formats, checks information, shares with curators, revises, and submits all relevant change of record forms to Registration;
• Creates project-specific webpages in consultation with the artists and curators;
• Orders photography of objects and installation views;
• Supports the department’s programming initiatives, such as study days, Indigenous gatherings, McCready lecture, guest lecturer visits among others.
• Donor Relations:

• Acts as departmental liaison with Curatorial Committee members and donors;
• Works closely with and maintains positive relationships with 20-24 Committee members (many of whom are AGO Board Members), works on donor special requests, as required;
• Maintains and develops positive relationships with key Indigenous & Canadian Art donors;
• Oversees and coordinates all VIP passes for art fairs;
• Assists Development colleagues with donor Circle communications and activities as needed;
• Prepares committee communications including member welcome packages and group digests;
• Prepares yearly AGO Foundation reports and sources images.

• Department Administration:

• Identifies and tracks department priorities; schedules and sets agenda for weekly department meetings;
• Develops and tracks department budgets; tracks and submits for processing all department-specific invoices from external vendors;
• Coordinates onboarding and provides ongoing support for research assistants, fellows, interns, and temporary staff in the department;
• Orders supplies for department;
• Coordinates broader curatorial initiatives and liaises with internal and external stakeholders;
• Schedules meetings and appointments for Indigenous & Canadian Art curators;
• Makes complex travel arrangements and completes expense claims and credit card reconciliations;
• Drafts general department correspondence;
• Tracks and submits attendance;
• Maintains files and prepares files (hard copy and electronic) for archiving of the department; 
• Shares information with various AGO departments by uploading and maintaining exhibition documents on dartboard, and reviews communications for the broader public.

• 3-5 years directly related administrative experience in an arts organization, with a focus on Indigenous & Canadian Art
• Comprehensive knowledge of collection and digital asset management systems, like The Museum System (TMS) and NetX
• Demonstrated knowledge of office practices and procedures
• Well-developed negotiation, organizational, interpersonal, and verbal and written communication skills
• Knowledge of contemporary art practices as well as direct experience working with both living artists and artist estates and representatives
• Detail-oriented with experience proofreading, editing, and formatting reports and documents
• Experience working with large collections
• Post-secondary degree or diploma in arts and culture, or equivalent work experience
• Knowledge of foreign languages an asset

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibit at AGO.
• Discounts to major attractions as a part of the Provincial/City Reciprocal Programs.
• Free admission to the AGO for friends and family, discounts at the gift shop, bistro, and Learning Centre.