Collections Specialist

Finance New York, New York


Description

Position at Havas Media

Job Description:

The Collections Specialist will lead in managing the daily collections efforts on the Aged Receivables for all Havas Media Clients. Will maintain up to date Client Contact Lists as well as perform Aging clean up tasks which will include, but not limited to, write-offs and offsets.  The Collections Specialist will also guide and mentor the Collections Specialist Assistant.

 

  • Receivable collections (emails, conference call, follow-ups with clients on past due accounts).
  • Reconciliation of the account discrepancies (payment received type 30’s cash applications).
  • Respond and resolve client’s problems, grievances and issues.
  • Monthly Cash Forecast (including expected dates by week).
  • Daily update to cash forecast (Actual versus Forecasted)
  • Ensure all cash receipts are entered and accounted for.
  • Prepare and send out weekly aging reports to all GAD’s for each region (including changes from prior week).
  • Prepare daily aging reports to be send out to the clients based on each client’s custom needs.
  • Setup/schedule weekly AR meeting.
  • Update collection notes (specifying individual client’s issues reasons for late/non-payment).
  • Address internal inquires (aging reports, rollfor reports, invoice inquires, payment status, etc.)
  • Setup/schedule internal meetings/calls with media and/or billing departments.
  • Download invoices from archive.
  • New client set up. Provide W9 forms to clients and banking information for payment.
  • Quarterly LVMH reports for The SVP of Billing (includes all of the LVMH aging reports split by brand/type).
  • Write-offs.
  • Provide client payment status updates for Havas Controller for global audit.
  • Billing process improvement project (work with Senior Management).
  • Preform treasury assistant functions and activities to the treasury department as needed.
  • Maintain and manage all records, registers, logs and spreadsheets.

 

 

 

Experience Required:

  • Minimum 5 years work experience in credit/collections with responsibility for direct customer contact.
  • BA/BS Degree in Finance/Accounting or a commensurate level of directly related experience
  • Well-developed analytic and problem solving skills
  • Highly developed communication and interpersonal skills
  • Highly organized with ability to manage multiple priorities and deliver assignments on time
  • Excellent listening, written and verbal communication skills
  • Successful in dealing with customer and company personnel at all levels
  • Hands on, self-starting, disciplined, and detail oriented individual with ability to work independently in a high volume environment that requires a work product that is highly accurate and timely
  • Demonstrate extensive knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities
  • Must be experienced in and able to demonstrate proficiency with computerized accounts receivable software applications
  • High degree of proficiency with Microsoft Office software (Excel, MS Word)