Senior Administrative Associate, Sawyer Business School

Staff Non-exempt Boston, Massachusetts


Description

      This position provides executive-level assistance to the Dean and Associate Dean/Dean of Undergraduate Programs in the Sawyer Business School and is responsible for performing diverse and advanced administrative support for the Deans and their supporting staffs.

        The Sr. Administrative Associate will have a thorough understanding of the Dean's priorities and expectations and considers this when coordinating the Dean's schedule. This Sr. Administrative Associate assures the Dean is fully briefed, has all relevant background materials for each engagement and is expected to exercise independent judgment and have excellent interpersonal skills. Additionally, this position requires a high level of confidentiality, tact, and decisiveness while working with changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. Must be able to work extended hours and some weekends during peak periods.

Primary/Principal Responsibilities:

  • Organize/manage all aspects of the Dean’s schedule and operational activities; scheduling complex appointments and travel; review and prioritize email for the Dean
  • Triage student, faculty and other stakeholder inquiries and serving as a point-of-contact for students, faculty and staff
  • Coordinate meetings, events and projects as requested by the Associate Dean/Dean of Undergraduate Programs
  • Provide advanced administrative support by:

o  functioning as a high-level contributor/coordinator on multiple projects

o  setting standards for effective administrative processes/procedures

o  writing and editing correspondence and documents, preparing content

o  designing PowerPoint presentations

o  developing and contributing to correspondence and reports

Requirements/Qualifications:

Bachelor’s Degree required. Five years' experience, preferably as a senior level executive assistant; ability to multitask and work as both a team member and an individual contributor in a dynamic, fast-paced, and challenging work environment with changing priorities; exceptional organizational, time management, project management, and writing skills; tact and sound judgment with confidential information/issues; excellent communication, collaboration, customer service, problem-solving, and interpersonal skills; ability to interact effectively across all levels, both internally and externally; self-motivation; advanced-level computer skills including experience with Microsoft Outlook, Word, Excel, Power Point, the internet, and on-line tools (e.g., Dropbox, Outlook calendar, Google Docs, etc.); attention to detail; familiarity with event planning. Experience in a higher education environment preferred.