Administrative Assistant - International Marketing Team

Administrative Santa Rosa, California


Position at Jackson Family Wines

Responsible for administrative support for the Senior Vice President of International Marketing, Business Development and Sales as well as the International Marketing Manager.



  • Distributes daily internal/external mail and overnight packages.
  • Processing expense reports with detailed accuracy.
  • Composes, types, and distributes professional correspondence and memoranda, e-mails, and faxes.
  • Coordinates calendars and schedules appointments.
  • Coordinates travel arrangements, completes expense reports and processes invoices.
  • Conducts research; compiles statistical reports.
  • Coordinates meetings including preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
  • Orders and maintains supplies; coordinates equipment maintenance.
  • Performs general clerical duties including filing, photocopying, and mailing.
  • Processes invoices.
  • Completes online registrations for international events.
  • Processing internal forms for samples.
  • Other administrative duties as assigned



Essential Skills, Experience, and Education:

  • Excellent verbal and written communication skills.
  • Skills using MS Word, Excel, and email systems.
  • Ability to understand and follow written and verbal instructions.
  • One year office administration experience.
  • High School diploma or equivalent.
  • Knowledge of excel
  • Time management & prioritization
  • Superior level of skill using Excel, Powerpoint, word, etc.

Core Competencies: 

  • Drive for results
  • Ability to deal with ambiguity
  • Self-starter
  • Independent decision-making
  • Strong communication skills
  • Time Management
  • Trust & Integrity
  • Flexibility
  • Ability to work well in teams
  • Strong sense of urgency
  • Personal accountability for success