Zones LLC. Careers

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM 

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview:

We seek a professional, adverse, efficient and skilled Bid & Proposal Specialist.
As a Bid & Proposal Specialist, you will lead the bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid budget and resources effectively and establishing compliance with all RFQ, RFP, RFI, Tender, ITQ requirements and guidelines. The Bid & Proposal Specialist will also uphold an understanding of market trends and competitor activity to inform bid strategy.

This is an exciting opportunity to contribute to our business development initiatives, strengthen our market position and drive revenue growth. If you are a result-oriented professional, passionate about delivering winning bid proposals for business growth, we anticipate your application.

What you’ll do as the Bid & Proposal Specialist:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Leading the end-to-end bid process, including opportunity identification, qualification, and proposal submission.
• Developing and executing bid strategies that align with the company’s goals and client requirements.
• Coordinating with various teams, including sales, technical, legal and finance, vendors, and distributors to ensure all aspects of a bid are addressed.
• Managing bidding budgets, resources, and timelines to ensure on-time and high-quality proposal submissions.
• Actively identifying new business opportunities by monitoring public and private sector tender portals in Singapore.
• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Participating in negotiation sessions to secure favorable terms and conditions while focusing on profitability.
• Ensuring compliance with client requirements, regulations, and industry standards.
• Monitoring and evaluating bid performance metrics to identify areas for improvement.

Your tasks

• Identify and evaluate new business opportunities through market research, competitor analysis and client need assessment.
• Lead and coordinate the entire bid management process, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines.
• Develop compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses.
• Collaborate with internal stakeholders, such as sales, operations, and subject matter experts, to gather information and develop bid strategies.
• Collaborate with external stakeholders, such as vendor and distributor sales, operations, and subject matter experts, to gather information and develop bid strategies.
• Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.
• Work with in- and external pricing teams to develop competitive pricing strategies that align with bid requirements and profitability targets.
• Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.
• Monitor and track bid performance metrics, analyzing win/loss data to identify trends and areas for improvement.
• Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.
• Continuously refine and improve bid processes, templates, and best practices to enhance efficiency and effectiveness.
• Stay updated on industry trends, market insights and emerging best practices in bid management.

What you will bring to the team:

• Bachelor’s degree in business administration or information and communication technology.
• 5+ years of experience as a bid or proposal specialist in the IT industry servicing Singapore market.
• 5+ years of work experience with respectable IT System Integrator (SI) or IT Value-Added Reseller.
• Deep knowledge and experience of Digital workplace and Infrastructure solutions from leading brands.
• Good knowledge and experience of Microsoft 365 product family of productivity software, collaboration and cloud-based services.
• Good understanding of Professional, Technical and Lifecycle services to define and propose services for deployments, support and maintenance.
• Experience in managing bids for complex projects or large-scale contracts.
• Demonstrated success in winning bids through effective proposal management.
• Strong understanding of the bid lifecycle, proposal writing, development, and contract negotiation.
• Being well acquainted with the Singapore market, contract laws and regulations.
• Proficiency in using CRM, MS Office, and Acrobat applications.
• Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.
• Attention to detail and high accuracy in bid preparation and review.
• Familiarity with procurement processes and industry-specific bid requirements (if applicable).
• Ability to collaborate with cross-functional teams and influence stakeholders at various levels.
• Strong commercial awareness.
• Understanding pricing strategies and financial analysis in bid development.
• Ability to create visually appealing and engaging bid proposals and presentations.
• Strong project management skills, with the ability to prioritize tasks, meet deadlines and manage multiple bids simultaneously.
• Exceptional organizational and time management skills.
• Excellent analytical and problem-solving skills to assess bid opportunities and develop winning strategies.
• Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.

Zones offers a comprehensive Benefits package.

While we’re committed to providing top-tier solutions, we are just as committed to supporting our own teams. We offer a competitive compensation package where our employees are rewarded based on their performance and recognized for the value they bring to our business. Our employees enjoy a variety of comprehensive benefits, including Medical Insurance Coverage, Group Term Life and Personal Accident Cover to handle the uncertainties of life and a flexible leave policy to balance their work life.

At Zones, work is more than a job – it's an exciting careers immersed in an inventive, collaborative culture. If you’re interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability.