Manager Accounts Payable
Description
Company Overview:
When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
Position Overview
The Manager Accounts Payable is responsible for leading and developing the Accounts Payable team, overseeing and optimizing supplier payment processes, resolving internal and external queries, and ensuring accurate and timely payment execution. This role works closely with operational teams, suppliers, and internal stakeholders to support process improvements and best practices, strengthen relationships, and maintain high standards of customer service. The position also manages reporting activities including KPIs, cash flow, and supplier-related reporting. The ideal candidate possesses strong problem-solving skills, excellent communication, and the ability to lead and support the AP team in a dynamic, high-volume environment.
What you’ll do as the Manager Accounts Payable:
Employees employed in the role of Manager Accounts Payable shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
Accounts Payable Operations & Payment Management
- Manage and execute end-to-end AP processes for US and EMEA entities, ensuring all supplier invoices are processed accurately and on time, GRNI/GRIR accounts are cleared promptly, and VAT is correctly applied and recorded.
- Perform hands-on invoice review, verification, and approval, checking for completeness, accuracy, correct coding, and compliance with company policies, while guiding the team on resolving routine discrepancies.
- Conduct vendor reconciliations, investigating unmatched invoices, payments, and credits, personally handling complex cases, and delegating routine reconciliations to team members to ensure accuracy.
- Oversee weekly and monthly payment runs, validating all payment batches, obtaining necessary approvals, ensuring adherence to company policies and vendor terms, and coordinating with treasury for sufficient fund availability.
- Monitor vendor aging, payment due dates, pricing adjustments, and cost discrepancies to optimize working capital, prevent late payments, and maintain strong supplier relationships, escalating issues as necessary for timely resolution.
Supplier Relationship, Dispute Resolution & Cross-Department Collaboration
- Investigate and resolve complex invoice discrepancies, including pricing errors, quantity mismatches, or missing documentation, while coaching the team to handle routine issues efficiently.
- Communicate directly with suppliers to resolve disputes professionally, negotiate corrective actions, and ensure timely resolution to maintain strong business relationships.
- Document all disputes, resolutions, and account adjustments, ensuring accuracy, traceability, and full audit readiness.
- Collaborate with procurement, operations, finance, and other internal teams to ensure purchase orders, goods receipts, and invoices are aligned, preventing recurring issues and improving process efficiency.
- Maintain and strengthen supplier relationships through proactive communication, regular follow-ups, and by addressing concerns promptly to build trust and ensure smooth operations.
Team Leadership, Compliance & Reporting
- Ensure strict compliance with company financial policies, internal controls, corporate governance standards, and all regulatory requirements, minimizing risk and maintaining integrity across AP operations.
- Prepare and analyze key AP reports, including vendor aging, cash flow forecasts, GRNI/GRIR balances, payment summaries, accruals, and Freight/Supplier Carriage reports, identifying gaps, trends, and opportunities for process improvement.
- Implement process enhancements by leveraging automation, optimizing workflows, and improving reporting accuracy to increase efficiency and reduce errors.
- Lead and manage the AP team, set clear goals, monitor KPIs, conduct regular meetings, provide coaching, mentorship, and development, while also performing hands-on AP tasks when necessary.
- Foster a collaborative, accountable team culture, balancing direct execution with effective delegation, ensuring accuracy, efficiency, and alignment with organizational objectives.
What You Will Bring to the Team:
Education
- Holds a degree in Finance or an equivalent Accountancy certification (e.g., ACCA).
Experience
- 3–5 years of relevant experience, including proven experience in leading and managing a team.
Skills & Competencies
- Strong communication skills with the ability to develop relationships with key suppliers.
- Exposure to identifying process improvements to improve efficiency and performance.
- Knowledge of EMEA VAT regulations and compliance requirements.
- Strong Excel and system experience (MS Dynamics).
- Accurate and efficient with excellent attention to detail.
- Excellent written and verbal communication skills and confidence to liaise with people at all levels.
- Ability to work within strict deadlines.
Zones offers a comprehensive Benefits package
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
Job timings: 2:00PM – 10:30PM (PK time)