Pipeline Coordinator - FL

Business Operations Miami, Florida


The Pipeline Coordinator works closely and pro-actively with the Customer Service Representatives and the Funding Team to process project files from approval to funding. Enjoy a fast-paced, friendly, and casual work environment. These positions may initially start as temp to hire depending on experience.

Pipeline Coordinator Duties & Responsibilities:

  • Review and manage pipeline and funding conditions daily with a sense of urgency and within required timelines for funding cutoff.
  • Take ownership of all projects once project approval is issued to contractors and property owners and ensure all documents are in place for estimated closing date.
  • Manage pipeline report of active projects and work with contractors and sales team to ensure real time status is provided.
  • Ensure that pipeline tasks and pipeline requirements are maintained and assist in proactively driving pipeline for designated projects to completion.
  • Add all pertinent project information to Funding Spreadsheet.
  • Confirm projects are complete with appropriate permits, inspections, and all required documentation.
  • Monitor delivery of finance agreements and recordation of security instrument.
  • Issue and obtain closing statements and signed contracts and verify they are complete and properly executed if missing from file as required.
  • Complete the identity verification for all property owners of record.
  • Coordinate with Funding Department and prepare file and transaction for orderly completion.
  • Perform special projects and research as assigned.
  • Perform other duties as assigned.

Pipeline Coordinator Skills & Experience:

  • 2+ year’s experience within banking, mortgage banking or consumer finance industry with some commercial or SBA experience preferred.
  • Bi-lingual – English/Spanish highly preferred.
  • Call Center experience and comfortable working in a fast-paced work environment is required. 
  • Proficient in Microsoft Word, Excel and PDF Conversions and generally good computing skills.
  • Ability to independently manage daily tasks and short-term projects.
  • Highly organized and attention to detail is a must with strong analytical skills. 
  • Must have excellent communication skills
  • This is a full-time position.
  • Evening and weekend work may be required as job duties demand.

Work Environment & Physical Requirements:

  • This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
  • Work environment is indoors with majority of time spent sitting at a desk.
  • Ability to stand, bend, stoop, sit, walk, twist and turn.
  • Ability to lift up to 25 pounds occasionally.
  • Ability to use a computer keyboard and calculator.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  This document does not represent an employment contract.