YES Prep Public Schools Careers

Job Description

POSITION: 24-25 Executive Coordinator – External Affairs

REPORTS TO: Chief External Officer

POSITION TYPE: 12-month

START DATE: Immediate

COMPENSATION: $54,911 - $65,894, Home Office Grade 4

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture. 

Our campuses are advancing educational equity. Some quick stats about us:

• 19,500 Students
• 2,100+ Team Members
• 15 Secondary Campuses
• 9 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE OPPORTUNITY

YES Prep needs a dynamic Executive Coordinator with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.

To put it simply, you will maximize the efficiency of the Chief External Officer (CXO) and the External Affairs team by providing high-level administrative and operational support.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

Project Management

·          Champion the activity engagement of the CXO department by managing CXO calendar, scheduling arrangements for external partner contacts and CXO’s travel team needs (including scheduling transportation, lodging, and trip itineraries);

• Lead special project planning by integrating and keeping on track all cross-functional collaboration needs among CXO and other C-suite team members;
• Support CXO team leaders to achieve department goals by locking arms to successfully delivering department plans and projects;
• Document methodology, execution and delivery of plans impacting CXO quarterly impact milestones with the goal of recording process delivery and outcomes to build efficiencies for future projects;
• Focus on internal projects and initiatives to support growth;
• Work as a CXO meeting facilitator by creating effective digital presentations, taking meeting minutes and following up with meeting action items;
• Project manage internal marketing and communications campaigns for the team as needed;

Professional Development

• Keep track of team performance dashboards and other accountability metrics established by CXO;
• Lead CXO professional development scope and sequence design by co-leading annual trainings, quarterly retreats and monthly meetings;
• Champion the oversight of external communication by monitoring social media and web content is in alignment to YES Prep brand and centrally planned messages;
• Champion the YES Prep brand with all stakeholder engagement needs;

Budget Management:

• Champion budget management to keep CXO department on budget for administrative and operating expenses;
• Compile and submit monthly reimbursements for the CXO;
• Create efficient and effective control systems for budget management associated with event planning and other external events;
• Additional duties as assigned.

THE PERSON

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

THE MUST HAVES

• Minimum 3 years of experience in an administrative or operations role
• A record of achievement and accuracy in previous work
• Ability to work outside of normal hours and on weekends

• Belief and commitment to the mission and core value of YES Prep Public Schools
• Open to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional

Additional Skills and mindsets needed to be successful in this role

• Attention to Detail.
• Someone who follows directions clearly but challenges the status quo
• Ability to integrate and seamlessly work with other team members at home office and school level, using your interpersonal skills to advance the department’s mission.
• Ownership of work scope
• Always work with a growth mindset
• Not afraid to share bold recommendations to advance the work
• Committed to deliver results and achieve planned goals

THE MUST HAVE BELIEFS

·          Belief in and commitment to the mission and core value of YES Prep Public Schools

·          Desire to disrupt systemic status quos in education

·          Willingness to go above and beyond to disrupt said status quos

·          Passion to develop resiliency through a relentless pursuit of jaw-dropping results

·          Conviction that high expectations + high accountability = high performance and high growth

THE NICE TO HAVES

• Bilingual
• Bachelor’s degree from an accredited four-year educational institution

• Experience with accounts payable and payroll systems and processes
• Experience in or understanding of basic accounting operations
• Experience managing commercial insurance policies
• Risk management experience
• Nonprofit experience
• Project management experience

THE PERKS

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education   and were a 2016 finalist as well.

WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY

YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey. 

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.