YES Prep Public Schools Careers

Job Description

POSITION:  District Registrar

REPORTS TO: Director – Operational Projects &Coordinator

POSITION TYPE: 12-month

START DATE: Immediate

COMPENSATION: $54,911 to $65,894, Home Office Grade 4

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture. 

Some quick stats about us:

• 21,000+ Students
• 2,400 Team Members
• 16 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE OPPORTUNITY

YES Prep needs a dynamic District Registrar with a robust set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will play an integral role in developing and coordinating districtwide data standards that comply with state and federal requirements because data directly impacts accountability, funding, and our ability to successfully serve students, staff, and communities. You will ensure every school’s data and records are properly collected, maintained, and reported. You will also ensure that campus registrars, attendance clerks, and other support staff are effectively trained and supported year-round.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

• Partnering with other departments and oversee a successful enrollment, registration, and withdrawal process for all incoming and current students and being on call to advise and support individual schools;
• Evaluating and thinking strategically about districtwide student data standards and management, and then providing school administrators and district leadership with a plan for ensuring full compliance with state and federal requirements, holding campus staff accountable for meeting data deliverables on deadline, and enhancing and streamlining current data management processes and systems;
• Coordinating, training, and advising all campus registrars, attendance clerks, and other campus staff who work with data;
• Monitoring and conducting internal audits of school data, records, and internal controls, and making recommendations on preventive and corrective actions;
• Researching, interpreting, coordinating, and monitoring implementation of new student data rules and laws in collaboration with other district-level teams (e.g., Operations, Student Support);
• Maintaining the Registrar & Attendance Clerk Manual, and contributing to the Student Handbook, Student Code of Conduct, and other internal communications and resources;
• Serving as a liaison between YES Prep and government entities (e.g., TEA, Region IV ESC) on position-related topics and engaging with our peers in the education landscape; and
• Serving as the Home Office Lead for registrars/SIS Clerk during Transcript Scrubs by advising, training, and creating procedural workflow for student transcripts and graduates.
• Monitoring campus fulfillment responses to incoming TREx/Records Requests;
• Creating and implementing regulatory reports for PEIMS reporting & end of year;
• Partnering with Student Recruitment and monitoring the Internal Transfer Process for the district;
• Partnering with Elementary School Operations by creating guidelines for PK Requirements, PEIMS coding, and advising Elementary schools on PK compliance requirements;
• Storing academic records and fulfilling requests from parents and district for archive student records;
• Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

MUST HAVES

• Bachelor’s degree from an accredited four-year educational institution 
• Minimum five years of experience with state compliance in Texas public and/o r charter schools

• Minimum three years of experience working as and/or managing a registrar in Texas public and/or charter schools
• Experience with TSDS PEIMS, Skyward Q.
• Experience creating data visualizations and analyses; e.g., PowerBi, Excel, and SQL
• Proven track record of data analysis to solve problems and drive improvement 
• Proven ability to manage projects, lead teams, and learn and utilize technological skills
• Outstanding record of organization and attention to details
• Experience with data tracking, people and project management, and communication with a customer-service focus
• Ability to travel both across the State of Texas and national (~50%)
• Belief in and commitment to the mission and core values of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain emotional control under stress

THE MUST HAVE BELIEFS 

• Belief in and commitment to the mission and core values of YES Prep Public Schools 
• Desire to disrupt systemic status quos in education 
• Willingness to go above and beyond to disrupt said status quos 
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results 
• Conviction that high expectations + high accountability = high performance and high growth 

NICE TO HAVES

• Master’s Degree and/or PhD in Education or related field

THE PERKS

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, and 2021. We won the  2012 Broad Prize for Excellence in Urban Education    and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.