Project Accountant/Financial Analyst

Finance South Bend, Indiana Morrisville, North Carolina


Essential Duties/Principal Responsibilities:

Conducting full-cycle project accounting for multiple projects of differing contract values and complexities, including:

  • Reviewing and interpreting contracts and purchase orders;
  • Effectively communicating with Project Managers regarding contract conditions, change orders, billing schedules, and any additional services-related to billing;
  • Setting up fees, consultants, and cost breakdowns on new projects following Work Breakdown Structure (WBS);
  • Preparing draft/final invoices (including applicable supporting documentation) for all billable projects in accordance with project specific billing requirements;
  • Reviewing the accuracy of labor and costs expensed to assigned projects and reallocate if required;
  • Conducting a cost variance analysis to project budgets and other ad-hoc project analyses in support of the Project Managers and other users;
  • Leading detailed project review meetings on a semi-monthly basis;
  • Providing Work-In-Progress analysis (WIP) on a monthly basis;
  • Assisting Project Managers in developing project budgets;
  • Preparing monthly billing forecasts to aid Project Managers with forecast expectations;
  • Evaluating requests for capitalization requests requiring different project settings and ledger postings;
  • Proactively making recommendations and implementing agreed upon improvements to processes and reports;
  • Researching unbilled/unrecovered costs to optimize the billing possibilities for the future and making recommendations to management;
  • Providing accounts payable with advice on coding project and overhead related invoices;
  • Following up with customers on collections of accounts receivable, applying cash receipts against outstanding invoices and reconciling variances that occur;
  • Monitoring accounts receivable and develop strategy to reduce DSO and working capital %
  • Providing quarterly support of external auditor requirements, which may include research and reconciliation
  • Performing month-end activities which include but are not limited to, revenue and cost recognition, accruals, and account reconciliation
  • Assisting the delivery team to understand the net impact from month to month of any accrual adjustments and how they impact forecast
  • Providing other administrative duties throughout office.

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:

  • Accounting Certificate or equivalent in accounting or business. CPA preferred.
  • More than 5 years of hands on detailed, project accounting experience preferably in an engineering services or technology industry.
  • Intermediate to advanced computer literacy, including experience in spreadsheets and project accounting software.
  • Thorough knowledge of standard contract terms and how they are applied in the billing process.
  • Experience with revenue recognition policies related to contract and performance matters.
  • Ability to work well with others and enjoy working in a collaborative environment.
  • Responds well to changes in priorities without compromising quality of work.
  • Polished written and verbal communication skills and strong organizational skills.
  • Ability to work independently, take initiative, set priorities and see projects through to completion.
  • Strong customer service orientation, both internally and externally.
  • Demonstrate a proactive approach to process improvement and problem solving.
  • Knowledge of the project structure in a client/consultant business environment.

Physical Demands:

  • Regularly required to sit or stand, reach, bend and move about the facility

Work Environment:

  • Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements.

  • Standard weekly job hours: 40 hours
  • Travel: Up to 20% per year for training and office visits