Payroll Specialist

Human Resources McClellan, California


Position at XOJET Aviation LLC

The primary responsibility of the Payroll Specialist is to provide overall administrative and accounting support to the Payroll Department.


  • Assist with creating annual payroll calendars
  • Create payroll communications for year-end activities
  • Support in making payroll corrections for W-2 reporting
  • Assist with checking payroll limits for all employees
  • Organize and maintain payroll filing of confidential information
  • Assist with reviewing payroll reports for accuracy
  • Responsible for all state/local payroll tax filings (Tax compliance/ADP-Agency Notice Manager)
  • Process timecards for all XOJET entities 
  • Assist in managing the payroll email and responding to all internal and external inquiries.
  • Establish and Update Deduction Codes
  • Manage Payroll Validation Tables
  • Create Payroll Reports
  • Create/Manage Payroll Templates
  • Create/Manage Payroll Forms
  • Conduct 401k Audits
  • Prepare Payroll Reports for Workers Comp Audits
  • Prepare and present training classes for employees on payroll issues
  • Year-End Auditing Responsibilities
  • Retrieve and review ADP Communications
  • Assist with creating and implementing payroll processes
  • Respond to Garnishment Notices
  • Performs a monthly Analysis of Payroll Expense Accounts
  • Complete partial pay calculations
  • Inputs and calculates Pilot Vacation/Sick/Leave report
  • Assist accounting in research inquiries
  • Create/Manage Time Off Policies & Benefit Accruals
  • Correct Multi Jurisdiction errors
  • Assist Accounts Payable department as needed
  • Assist in the coordination of other payroll activities as needed
  • Coordinate\ Payroll month End Activities
  • Assist with managing State Set Ups
  • 5+ years multi-state payroll experience processing for large employee groups
  • Experience with multiple payroll runs, both exempt and nonexempt
  • Strong organizational skills, attention to detail, ability to work on multiple tasks while changing priorities
  • Certification is beneficial, but not required
  • Excellent interpersonal skills, strong customer service orientation and problem solving skills
  • ADP experience is a plus
  • Intermediate skills in Excel, Word and Power Point.
  • Must maintain strict confidentiality.
  • Ability to work effectively with other departments.
  • Relies on judgment and experience to plan and accomplish goals.
  • Excellent verbal and written communication skills.
  • High School Diploma or equivalent


  • Department: Payroll
  • Location: Sacramento, CA
  • Reports to: AP & Payroll Manager
  • FLSA Classification: Non-Exempt

We are an E-Verify employer.

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