Payroll Specialist

Human Resources McClellan, California


Description

Position at XOJET Aviation LLC

The primary responsibility of the Payroll Specialist is to provide overall administrative and accounting support to the Payroll Department.

RESPONSIBILITIES

  • Assist with creating annual payroll calendars
  • Create payroll communications for year-end activities
  • Support in making payroll corrections for W-2 reporting
  • Assist with checking payroll limits for all employees
  • Organize and maintain payroll filing of confidential information
  • Assist with reviewing payroll reports for accuracy
  • Responsible for all state/local payroll tax filings (Tax compliance/ADP-Agency Notice Manager)
  • Process timecards for all XOJET entities 
  • Assist in managing the payroll email and responding to all internal and external inquiries.
  • Establish and Update Deduction Codes
  • Manage Payroll Validation Tables
  • Create Payroll Reports
  • Create/Manage Payroll Templates
  • Create/Manage Payroll Forms
  • Conduct 401k Audits
  • Prepare Payroll Reports for Workers Comp Audits
  • Prepare and present training classes for employees on payroll issues
  • Year-End Auditing Responsibilities
  • Retrieve and review ADP Communications
  • Assist with creating and implementing payroll processes
  • Respond to Garnishment Notices
  • Performs a monthly Analysis of Payroll Expense Accounts
  • Complete partial pay calculations
  • Inputs and calculates Pilot Vacation/Sick/Leave report
  • Assist accounting in research inquiries
  • Create/Manage Time Off Policies & Benefit Accruals
  • Correct Multi Jurisdiction errors
  • Assist Accounts Payable department as needed
  • Assist in the coordination of other payroll activities as needed
  • Coordinate\ Payroll month End Activities
  • Assist with managing State Set Ups
QUALIFICATIONS & EXPERIENCE
  • 5+ years multi-state payroll experience processing for large employee groups
  • Experience with multiple payroll runs, both exempt and nonexempt
  • Strong organizational skills, attention to detail, ability to work on multiple tasks while changing priorities
  • Certification is beneficial, but not required
  • Excellent interpersonal skills, strong customer service orientation and problem solving skills
  • ADP experience is a plus
  • Intermediate skills in Excel, Word and Power Point.
  • Must maintain strict confidentiality.
  • Ability to work effectively with other departments.
  • Relies on judgment and experience to plan and accomplish goals.
  • Excellent verbal and written communication skills.
  • High School Diploma or equivalent

POSITION

  • Department: Payroll
  • Location: Sacramento, CA
  • Reports to: AP & Payroll Manager
  • FLSA Classification: Non-Exempt

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish