OCC Scheduling Coordinator

Scheduling, Dispatch, Flight Operations Fort Lauderdale, Florida


Position at XOJET Aviation LLC


The Scheduling Coordinator’s main role is to allocate crew to serviceable aircraft. It is the Scheduler’s responsibility to ensure that each trip is planned according to FAA crew duty/rest and flight time regulations. This role involves multi-dimensional problem solving – scheduling and optimizing the movement of all company crew while balancing crew duty/fatigue with efficiency.

Crew Movement

  • Plan and execute crew pairings and swaps for all crew members, considering service delivery to our clients, cost analysis related to each movement, and impact on individual quality of life for the crew member
  • Monitoring pilots and cabin hostesses staffing numbers, escalating and proposing solutions for staffing issues when they arise.
  • In coordination with FACT and/or Shift Supervisor, plan and execute strategic positioning of crew to maximize utilization
  • Coordinate with CPO, Training, and Flight Standards to prioritize pilot progression (IOE, COE) and maintain crew qualification (Route Checks, Company Checks, etc.)
  • In coordination with FACT and Training, ensure that crew pairings meet:
    • Vaccination and or other medical requirements based on destination of the trips.
    • Age restrictions
    • Crew qualification requirements (e.g., Wyvern, Atlantic/Pacific qualification, customer preferences)

Crew Legality and Administration

  • Execute all planning in accordance with applicable rest and flight time regulations
  • Brief rest assignments for all crew on rotation
  • Brief trip assignments for crews on rotation
  • Monitor developing situations and communicate constraints to crews, client services, Ops, and all other appropriate OCC workgroups
  • Proactively anticipate duty issues caused by day-of weather and traffic management initiatives
  • Preparing morning Scheduling brief
  • Raising awareness of issues that may impact scheduled trips.


Given the level of the individual contributor position within the company, expectation is the individual contributor demonstrates a proficient level of the following proficiencies/competencies. 


  • Plan and organize work: Require the ability to create and use logical, systematic processes to achieve goals. Having the ability to visualize the steps needed to reach a goal and naturally organize the process, modifying, as necessary.
  • Interpersonal communication: Effectively communicate, develop, and foster strong working relationships to drive team growth, engagement, and productivity. 
  • Collaboration: Working together to a common purpose to achieve team and business benefit. Enables individuals to work together to achieve a defined and common business purpose.
  • Deliver consistent results: Follow through on tasks and goals to support team/operations success and improvements. 
  • Job Knowledge/Technical Knowledge: Understands work responsibilities and adds to knowledge and skills.

Supervisory responsibilities:

This position will not have direct reports.


Work environment:

The primary work environment is in the office area. The noise level in the work environment is low.  


Physical demands:

The physical demands of this position are typical of office environment.


Travel required:

Limited travel (<5%) may be requested to visit other locations throughout the organization. 


Required education, skills and experience:

  • 1 years’ experience within Commercial Aviation Operations environment in at least one of the following or a combination thereof:
    • Flight Operations
    • Crew Training
    • Crew Rostering and/or Aircraft and Crew Scheduling
  • Entrepreneurial skills with professional attitude & a strong business acumen
  • Team player, pro-active, service driven and out of the box thinking.
  • Strong love to detail is a must.
  • High customer/service orientation with cross cultural understanding.
  • Proficient with computer systems including MS Office Suite.
  • Must have flexibility to work a variety of shifts including overnight shifts, weekends and holidays


Beneficial skills and experience:

  • Solid knowledge of FAA crew duty/rest limitations
  • Aviation related studies and/or degree
  • Worldwide Flight and/or Ground Operations Experience


Work authorization/security clearance requirements



Affirmative Action/EEO statement

XOJET Aviation is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

 Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish