Temporary Office Coordinator

Administrative McClellan, California


Description

Position at XOJET Aviation LLC

RESPONSIBILITIES

  • Provide general administrative support to the MCC team to include:
    • Receiving and interacting with visitors;
    • Answering and managing incoming calls;
    • Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
    • Ensure sign-in and security procedures as needed
    • Send, receive and sort mail/courier packages on a daily basis
    • Open general mail for distribution as required
    • Draft correspondence and presentations;
    • Providing other daily support to staff as needed.
    • Execute catering orders for all office meeting and events.
    • Find vendors; negotiate rates, coordinate catering, set up and break down of all catered events.
    • Assist in the absence of Administrative Staff
  • Provide Executive Support by assisting the Executive Team, Directors, Human Resources Staff and interview candidates with their daily schedules, calendar management and commitments. 
  • Perform general office/facilities management duties to include:
    • Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately tracked and managed;
    • Help with service calls for the building;
    • Ensure that meeting rooms, kitchen and reception area are all kept tidy and stocked with necessary supplies;
    • Assist with arranging employee events;
    • Other duties as assigned
QUALIFICATIONS & EXPERIENCE
  • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
  • 4+ years of solid administrative experience in an office setting;
  • A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;
  • Committed to, and enthusiastic about, the mission and vision of XOJET;
  • Outgoing, straightforward, and creative;
  • Able to work independently and take initiative;
  • Ability to protect confidential information 
  • Results oriented;
  • An adaptable, flexible problem-solver;
  • Entrepreneurial spirit coupled with a strong desire to create
  • Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success;
  • A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others
  • Excellent organizational skills and attention to detail;
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent verbal and written communications, networking, and presentation skills
POSITION
  • Department: Human Resources
  • Location: McClellan, CA
  • Reports to: SVP, Human Resources
  • FLSA Classification: Non-Exempt
  • Salary: $18/hr - $20/hr

We are an E-Verify employer.

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