Coordinator, Drug & Alcohol Compliance

Human Resources Fort Lauderdale, Florida


Description

Position at XOJET Aviation LLC

The primary responsibility of the Coordinator, Drug and Alcohol Compliance is to provide support to the Compliance Supervisor with regard to employment clearances of safety-sensitive employees (PRIA), Known Crew Member (KCM) Program and the DOT and NON-DOT Drug and Alcohol Programs. Serves as Designated Employee Representative (DER) in the absence of the primary DER.

RESPONSIBILITIES

Drug and Alcohol Compliance: XOJET Aviation LLC (DOT & Non-DOT), XOJET Sales LLC (Non-DOT),       XO Assets, LLC (Non-DOT), XO Holding LLC (Non-DOT) and GMJ Air Shuttle, LLC (Non-DOT):

  • Coordinate, Schedule and Notification for pre-employment & random drug testing
  • Conduct paperwork follow- up, filing and destruction
  • Ensure test results are current with the TPA
  • Create test packets
  • Assign required training and track progress
  • Assist with the on-boarding process
  • Assist with onsite training
  • Interfacing with Third Party Administrator (TPA) and Collection site/Laboratory representatives
  • Assist with the termination process
  • Verification for Previous Employees
  • Co-manage the shared Drug and Alcohol inbox in Outlook

PRIA & Criminal Background Compliance (All Safety-Sensitive Employees):  (XOJET Aviation LLC (DOT) and GMJ Air Shuttle, LLC (Non-DOT):

  • Set up files for each safety-sensitive new-hire
  • Processes New Hire & Contract Employee PRIA Applications – works with candidate to ensure completion and accuracy both onsite and for offsite events
  • Monitor clearance of NATA background checks daily to ensure new data is processed
  • Paperwork follow-up, filing and destruction
  • Assist with the on-boarding process
  • Interfacing with Federal Aviation Administration (FAA) and other vendors
  • Assist with the termination process
  • Verification for Previous Employees
  • Co-manage the shared PRIA inbox in Outlook

Audit Compliance: (XOJET Aviation LLC (DOT) and GMJ Air Shuttle, LLC (Non-DOT):

  • Participates in required Self-Audits
  • Reports any critical compliance deficiencies that affect the company operations
  • Audits Safety Sensitive Records to ensure compliance
  • Continually monitors the TSA web board and all NATA communications on a daily basis to identify new regulatory requirements

Known Crew Member Program Administration – KCM: (XOJET Aviation LLC (DOT) and GMJ Air Shuttle, LLC (Non-DOT):

  • Enrolls employees and coordinates with NATA the issuance of badges – new hire, recurrent, lost/damaged
  • Maintains badge data base (in-house)
  • Deactivates and collects badges of terminated employees

Other Duties:

  • Open mail
  • Answer phones
  • Perform other special projects as assigned
QUALIFICATIONS & EXPERIENCE
  • Excellent time management and organizational skills
  • Meticulous attention to detail
  • Ability to interact with employees of various levels of management
  • Excellent oral and written communication skills
  • Experience with operating procedures and manuals for government agencies
  • Familiarity with the writing styles of Federal agencies
  • Computer-literate with a strong, working knowledge of Microsoft Word, Excel & Outlook
  • Ability maintain strict confidentiality
  • Ability to work effectively with other departments
  • High School Diploma or equivalent
POSITION
  • Department: Human Resources
  • Location: KFLL
  • Reports to: Supervisor, Drug and Alcohol Compliance
  • FLSA Classification: Non-Exempt

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
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