Payroll Administrator

Accounting/Finance Milpitas, California



 The candidate will be expected to:

  • Process full cycle weekly payroll processing for all exempt and non-exempt employees in Paylocity
  • Review and process all New Hires and Terminations
  • Review and manage hourly time sheets for accuracy (OT/DT rules per union contracts)
  • Assure processing accuracy of payroll hours, earnings, deductions, taxes and garnishments
  • Prepare manual payments for terminations, severances, etc.
  • Transmit data files for 401K for the 3 entities 
  • Assist with Report running and Month-End/Quarter-End Processes
  • Maintain procedure manuals for all aspects of payroll
  • Participate in special projects such as Workers Comp Audit and 401k Audit
  • Have the ability and confidence to meet with employees and management and to maintain confidentiality regarding employee information and financial data
  • Review of year end employee information for W2 distribution
  • Work closely with HR to ensure accuracy in onboarding of employees, salary changes, union increases, benefits, etc.
  • CCIP reporting for qualifying projects
  • Prepare weekly reports for executive team
  • Manage the monthly submission of union contribution remittance
  • Work with Dispatch to resolve any time entry issues with the craftsmen prior to weekly payroll

 Knowledge, Skills and Abilities:

  • Experience working at a construction firm is required.  GC focus is desirable but not required
  • College degree a plus
  • Comfortable maintaining and upholding company policy
  • Organized and possess good time management skills
  • Detailed orientated
  • Works well under pressure
  • Team player, positive attitude, professional demeanor
  • Excellent communication ​skills (both verbal and written), as well as good interpersonal skills
  • Excellent customer service skills
  • Solid data entry skills are required, and should be proficient in the use of Microsoft Word, Microsoft Excel, Microsoft Outlook
  • Experience with NOVAtime, Paylocity and or Exaktime a plus

Position location: XL's Corporate office, Buckeye Court, Milpitas, CA

We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.