Records Management Specialist
Description
Position Description
TRISO-X, LLC is seeking a Records Management Specialist to manage and maintain records and documents, ensuring compliance with regulatory standards and developing comprehensive procedures for the organization. This role combines expertise in records management, document control, technical writing, and procedure writing to support the company’s documentation needs, ensuring accuracy, consistency, and accessibility. Based on startup operations, anticipate high volume of work with fast-paced deadlines.
Responsibilities:
- Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored. Ensure all documents are accurately identified, labeled, stored, and categorized. Ensure documents are properly entered into document control and records management systems.
- Coordinate with various departments to ensure proper management and disposition of records.
- Monitor/implement periodic reviews of controlled documents. Monitor record retention schedules and ensure timely disposition of records.
- Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
- Track document versions and revisions, maintaining a comprehensive version control system. Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits.
- Prepare and coordinate procedure reviews, comment resolution, and approvals. Ensure procedures can be performed as written.
- Collaborate with managers and subject matter experts during procedure development. Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas
- Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content. Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats. Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
- Provide training to staff on records management, document control, and procedure writing.
- Maintain professional demeanor and behavior at all times in all forms of communication.
- Perform other duties as assigned by manager.
Minimum Education/Qualifications:
- High School diploma or some college coursework.
- Typically, three years of experience in an administrative or records management role required.
Benefits:
X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.
Location: Oak Ridge, TN
Work Site Expectations: On- Site
Travel Expectations: Less than 10%
Job Classification: Full-time, Exempt
Hours: 8:00am-5:00pm, Mon-Fri
Work Site Expectations: On- Site
Travel Expectations: Less than 10%
Job Classification: Full-time, Exempt
Hours: 8:00am-5:00pm, Mon-Fri
X-energy LLC conducts a thorough recruiting process and will never issue offers without interviews to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work.
Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov)
E-Verify Participation Link: E-Verify Participation Poster English and Spanish