Administrative Assistant, People Team

Human Resources San Francisco, California


As the Administrative Assistant, People Team at Woodruff Sawyer, you’ll handle all things administrative for the Chief People Officer and provide project management assistance for the broader People (HR) function. You’ll report directly to the Chief People Officer and offer more generalized support to our Director of Learning & Development, Director of People, Director of Total Rewards, and Director of Talent Acquisition.

This role requires a high level of initiative, the ability to juggle competing priorities, strong attention-to-detail, and professional communication skills. In this position you’ll be privy to sensitive data and conversations, so confidentiality is critical.

What You’ll Do

  • General calendar and schedule management for the Chief People Officer. Complex scheduling for large projects and events
  • Monitor departmental email, mail, and other inbound communication. Respond or assign to appropriate team members
  • Build and edit PowerPoint presentations for Board Meetings, Town Halls, and other meetings as needed
  • Create and manage departmental reports using various systems and tools, including Excel
  • Support with regular People projects and tasks (i.e., Employee Surveys, Talent Reviews, Performance Review Cycles, etc.)
  • Own and/or participate in onboarding and offboarding activities and other core HR processes
  • Support with learning events and programs. Coordinate logistics, set up the event, and provide facilitation support if needed
  • Create and maintain electronic filing systems
  • Process departmental invoices in Concur

This job is for you, if...

  • You’re a curious and critical thinker who gets excited about tackling new challenges and creating solutions
  • You’re the friend/family-member who everyone comes to for help planning their trip, proofreading their resume, or organizing their closet
  • No task is too big or too small for you. It makes your day to know that the work you’re doing is helping make someone else’s job a little easier
  • You pride yourself on your communication skills and love cross-functional teamwork
  • You know how to play “gatekeeper” for the team you’re supporting while also building relationships and making people feel valued

Experience & Qualifications

Must haves…

  • 2+ years administrative support and/or project management experience
  • A curiosity and interest in people operations/human resources
  • High School diploma or equivalent
  • Expertise in Microsoft Outlook, Excel, and PowerPoint

Nice to haves…

  • Bachelor’s Degree
  • Prior experience with SharePoint, OneDrive, Teams, Zoom, Slack, Paylocity, Cornerstone, and/or Greenhouse

Once we fully return to office (many of us are still primarily remote due to COVID-19) this role will ideally have a home base in our San Francisco office, working as a “hybrid” employee, meaning you come in occasionally when meeting or event support is required, or when you prefer to work in the office versus home.

Who We Are

As one of the largest insurance brokerage and consulting firms in the US, Woodruff Sawyer protects the people and assets of more than 4,000 companies. We provide expert counsel and fierce advocacy to protect clients against their most critical risks in property & casualty, management liability, cyber liability, employee benefits, and personal wealth management. An active partner of Assurex Global and International Benefits Network, we provide expertise and customized solutions where clients need it, with headquarters in San Francisco, offices throughout the US, and global reach on six continents.

We are a privately held corporation, owned 100% by our employees. Our benefits include:

  • Medical, Dental, and Vision coverage
  • 401k with company match and profit sharing
  • Ownership in the company through our Employee Stock Option Program (ESOP)
  • Paid vacation, holidays, and sick days
  • Life Insurance, Short-term and Long-Term Disability benefits
  • Flexible Spending Account (FSA)
  • Wellness programs and workplace flexibility benefits
  • Professional development and reimbursement programs
  • Added perks like discounted event tickets, pet insurance, financial coaching, identity theft protection, etc.

Woodruff Sawyer is an Equal Opportunity Employer.

Our Equal Employment Policy incorporates our commitment to maintain an environment free of discrimination and to comply with all federal, state, and local laws providing equal employment opportunities.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.