Executive Assistant to Chief People Officer
This position, based in our London office, will be hybrid requiring a few days per week in office. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
Global HR is led by our Chief People Officer (CPO) who is responsible for aligning our HR policies and procedures throughout our global network. Working extensively with HR leads in our country offices as well as Directors of Centers of Excellence (COE), the CPO is managing our transition to the new One WRI strategy. This strategy dictates aligning our HR policies and procedures throughout the WRI global network.
Reporting to and supporting Chief People Officer, you will be responsible for administrative responsibilities including scheduling and meeting preparation, preparation and monitoring of expense reports, arrangement of domestic and international travel plans. You will also support the CPO in managing projects, the HR yearly calendar and key CPO communications.
What will you do:
- Coordinate the business diary, schedule, arrange meetings, and regularly update the CPO to cover urgent incoming requests
- Manage a fast-flowing email inbox, flagging urgent issues and those requiring action to CPO’s attention
- Support CPO in tracking of tasks/meetings and prioritization of tasks to ensure timely follow-up and execution
- Plan and make travel arrangements and other travel-related support
- Prepare and review expense reports, timesheets, and other administrative tasks for CPO
- Maintain and coordinate the global HR calendar
What will you need:
- Education: You have a Bachelor’s degree (or two additional years of work experience) in Human Resources or related field
- Experience: You have a minimum of 3 years of related work experience
- Experience supporting an executive with managing schedules of meetings spanning different the continents
- Ability to handle a high volume of information and prioritizing tasks effectively
- Experience working with sensitive and confidential situations and information and handling them with discretion
- Track record of organization and time management skills, with experience managing several projects at different stages simultaneously
- Experience using software and systems for communication and project management (e.g. Office, Teams, Asana)
- Experience working in an international setting with people with various levels of seniority
- Languages: Proficiency in spoken and written English
- Requirements: Existing work authorization is required where this position. WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between £38,000 to £45,000. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of 8 December 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
- Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
- The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
- A workplace that strives to put diversity and inclusion at the heart of our work
- The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
- Commitment to hybrid working model with flexible working hours.
- Generous leave days that increase with tenure
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.