Grants & Finance Specialist I, Electric School Bus Initiative
In this role, you will support a team of experts working to radically – and rapidly – scale up the adoption of electric school buses in the United States through innovative market and finance strategies, research-backed policy recommendations, and intense collaboration with local, state, and federal agencies, industry, and nonprofit partners. You will support workstreams across several pillars of an interdisciplinary initiative, combining expertise from multiple established WRI programs, and ensuring workflows, financial management, vendor and partner coordination, and internal communications stay in sync and effective. You will be directly responsible for executing and monitoring contracts, budgets, vendor payments, and partner reporting. Additional duties will include supporting internal and external meetings and workshops, facilitating communication & outreach efforts, team schedules or travel support as needed, and other duties as assigned.
This position is remote due to Covid-19, but you will be based at WRI’s office in Washington, DC once restrictions have lifted.
Project Management (35% time)
- Support project managers in coordinating with external partners, and provides close liaison with WRI staff across programs and departments
- Process internal and external documentation for project commitments (i.e. agreements, contracts, work authorizations, purchase orders, and MOUs)
- Prepare and execute sub grant and contract agreements, monitor partner and subcontractor performance against contract requirements, and advise Project Managers on oversight and delivery of subcontracted work
- Monitor and liaise with partners to ensure the timely and accurate submission of progress and financial reports
- Coordinate outreach efforts on behalf of projects as needed.
- Coordinate and advise project managers on budget design and management, including use of advanced budgeting software, monthly financial tracking, and supporting Project Managers in expense forecasting and revenue analysis
- Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
- Regularly review, update, and monitor all transactions, commitments, and revenue prospects for all team projects
- Supply timely financial reports and analysis to project managers and program operations staff under supervision
- Process invoices and pay applications for projects in compliance with established governance
- Develop fiscal year budget forecasts on a yearly basis in coordination with operations and your workstream director
- Coordinate and advise team monthly on budget management and supplies financial review template(s) for review with workstream director(s) and operations staff
- Draft proposal budgets and assists in the collection & submission of formal proposal packages, including routing through internal review
- Support donor and grants management by keeping database software (SalesForce) up-to-date
- Ensure and assist in the timely and accurate submission of grant progress and financial reports, and compliance with any funder requirements
- Coordinate and schedule team meetings and assist in coordination of team’s planning process
- Coordinate event financial logistics for meetings and workshops including venue and catering, participant tracking and travel support, and presentation materials
- Provide timesheet guidance to team members on a bi-weekly basis
- Coordinate recruitment efforts and manage onboarding of new staff and interns, as needed
- Update and maintain new hire staffing information with program operations
- Bachelor's Degree required, preferable in a relevant field (finance, accounting, economics, public policy, political science, etc)
- Minimum 1 year of relevant full-time work experience is required, preferably in financial management, grants or contract management, or nonprofit operations
- Detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and contracts
- Adaptable to rapidly changing priorities and can manage multiple projects with varying deadlines
- Strong process orientation with sensitivity to quality, timelines, and organizational systems
- Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
- Strong writing, database management, and proofreading skills
- Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, Zoom), CRM databases (Salesforce); familiarity with advanced budgeting software (Quicken, Cognos) or project management software (Basecamp, Asana, Monday.com) preferred
- Budgeting experience with Microsoft Excel, or other budgeting software is highly desirable
- Excellent written and oral communication skills, including the ability to work well in a team and with international colleagues
- Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
How to Apply
Please submit a cover letter with resume. Applicants must apply through the WRI Careers portal to be considered.
WRI’s Electric School Bus Initiative has the ambition goal of electrifying the entire fleet of 480,000 school buses in the United States by the year 2030. This is a highly-targeted and strategic opportunity to accelerate decarbonization while bringing direct, tangible benefits to every community in the United States. Achieving this will require overcoming substantial policy and infrastructure challenges, which we will do by forging breakthrough coalitions and partnering with key stakeholders – school districts, utilities, manufacturers, state and federal authorities. Together, we will simultaneously aggregate demand, scale manufacturing, change policy incentives, and develop new financing models that can be replicated across the country. The Initiative’s goal is to transform an entire national fleet from yellow to green.
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.
We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.
The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.