Executive Assistant, NDC Partnership
The NDC Partnerships seeks an assertive, detail-oriented, and highly organized Executive Assistant to provide administrative and operational support to the NDC Partnership project within the Global Climate Program. The role demands excellent attention to detail, knowledge of nonprofit operations, good understanding of team dynamics, and strong time and priority management abilities. In this role, you will play a critical role in coordinating globally-dispersed, multi-institutional teams, in pursuit of this vision, and will directly contribute to the success of project objectives.
Responsibilities will include a variety of operational and administrative activities, ranging from scheduling and travel support, to budget and contract management, program operations support, and recruitment. You will also receive special assignments from Directors and the NDC Partnership SU Operations Manager.
You will report to the Global Director of the NDC Partnership Support Unit.
Support to the Global Director (25%)
- Provide logistical and administrative support to the Global Director, to include but not limited to: manage daily calendar and schedule appointments, liaise with external contacts, make travel arrangements, secure visa requirements, assist with expense report processing, take phone calls, draft correspondences.
- Liaise with the Communications team and the broader SU to ensure that the Global Director has needed talking points, presentation materials and other content required for meetings.
Support Unit Administration (40%)
- Serve as a point of contact for internal and external requests for NDCP-related information.
- Support ongoing efforts to maintain and improve the NDCP’s administrative systems and processes.
- Special projects in support of Directors' management, fundraising, and coordination needs, as assigned.
- Ensure that SU processes, including job descriptions, onboarding, travel protocols, approval processes, etc. are well documented and that relevant materials are accessible to the team.
- Lead on organizing NDCP internal events, including annual staff retreats; training sessions; bi-weekly all-staff meetings. Tasks include agenda development, liaising with team members in preparing sessions; and organizational logistics.
- Produce a weekly all-staff newsletter to update the team internally
- Liaise with WRI to make sure staff has the proper office supplies and support through WRI’s systems
Management Team (MT) Support (15%)
- In support of the Global Director, develop MT meeting agendas.
- Work with MT members to ensure that accurate notes and action points are captured, and that progress in implementing these is noted.
- Develop summary reports on behalf of the Global Director to communicate key messages to the wider SU team.
- Assist with recruiting activities, to include reviewing resumes, scheduling interviews, and manage new staff and intern onboarding and training.
- Support the implementation of a client relationship management (CRM) system.
- Support ongoing efforts to maintain and improve NDCP’s operational and administrative systems and processes.
- Other tasks and priorities assigned by NDC Partnership Operations Manager.
Education & Experience
- Bachelor’s degree required
- Minimum of 2 years of full time, relevant professional experience as a personal assistant, special assistant, or executive assistant
Skills & Qualifications
- Highly-organized, assertive and detail-oriented with a strong interest in program administration/ coordination.
- Ability to effectively and efficiently plan, organize and manage workload and projects, set priorities, meet deadlines, and work under pressure.
- Ability to be flexible and work independently or in a team environment
- Able to set priorities and solve a range of problems independently
- Professional demeanor, superior people skills and ability to maintain confidentiality
- Strong written and verbal communication skills; International experience, multiple languages a plus.
- Excellent computer skills in MS Office (Outlook, Word, Excel, and PowerPoint), web-based communications (e.g., Skype, GoToMeeting, etc.), and the Internet
- Commitment to WRI’s mission and values and interest in environment and development issues
- US work authorization is required. WRI is unable to provide visa sponsorship for this opportunity
Following the landmark Paris Agreement, countries are implementing their Nationally Determined Contributions (NDCs) for climate action. The NDC Partnership is a coalition of countries and international institutions working together to ensure countries receive the technical assistance and financial support they need to achieve ambitious climate and sustainable development targets as fast and effectively as possible.
The Partnership aims to increase alignment, coordination, and access to resources to link needs to solutions.
- Technical Assistance and Capacity Building - We support governments in defining the processes, policies, and plans required to deliver mitigation and adaptation goals, alongside other development objectives.
- Knowledge and Information Sharing - We enable countries to learn from and support each other, turning local know-how into global action through knowledge tools, case studies, peer-to-peer exchanges, and other knowledge products.
- Access to Finance - We facilitate countries in aligning their NDC goals with financial resources.
We use a country-driven approach that helps governments set priorities and connect them to available resources across our membership.
The NDC Partnership Support Unit is a staff of approximately 32 individuals, jointly hosted by the World Resources Institute in Washington, DC, and the UNFCCC in Bonn, Germany.
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.
We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.
The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
How to Apply
Applicants must apply through the WRI Careers portal to be considered.
The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.